Accounts Payable Administrator
OneSource Virtual
Salary
💰 $2,475 - $4,766 per month
Job Level
Junior
About the role
- The Accounts Payable Analyst (Financial Cash Disbursements Analyst) will help handle all financial disbursements for indirect and direct payables, which total more than $1.5B per month.\n
- This role will fully understand the procure to pay cycle but will focus on the cash disbursement side.\n
- This role will ensure the daily operations of the FCD team and provide strategic initiative and process improvement.\n
- Location: This role is open to remote work across the United States. Working east coast hours is required.\n
- Research and analyze check file processes using established guidelines and resources to ensure they are processed with the highest degree of efficiency.\n
- Work with a variety of software programs and have strong attention to details.\n
- Enter domestic and foreign wires. Work with Accounting group to resolve outstanding items on the bank statement.\n
- Assist in internal and external audits by providing vital documentation and reports.\n
- Send weekly reports to the appropriate departments for errors, critical issues, frozen vendors, manual checks, and other applicable information stemming from the payment cycles.\n
- Exhibit understanding of three-way match processes, vendor discounts, and payment terms.\n
- Work autonomously in completing all assigned tasks and ensuring other check processes are being performed according to guidelines.\n
- Identify and resolve issues related to vendor invoices, payment discrepancies, and other accounts payable matters.\n
- Develop and implement strategies to streamline disbursements processes and enhance efficiency.\n
- Arrange the division of payment files to take on those with the highest rate of immersion needed to protect discounts and ensure all work is completed thoroughly.\n
- Identify and resolve ways to preserve discounts that would be missed throughout a standard processing cycle.\n
- Take on administrative functions outside of the disbursements process that are pertinent to the day-to-day operations of the department.\n
- Generate and communicate presentations to large groups.\n
- Ensure awareness of cross-functional policies and procedures.\n
- Obtain and analyze quantitative and qualitative data of business processes to determine solutions and promote data driven decisions.\n
- Collaborate and communicate with internal and external business partners on findings and areas needing improvement.\n
- Analyze processes and workflows to understand value chain, input/output, and to improve and/or automate business performance.\n
- Monitor key performance indicators, determine gaps, and recommend/implement change management techniques for efficiency and process improvements.\n
- Conduct training.\n
- Prepare departmental reports or charts.\n
- Perform other duties or special projects as assigned that are specific to the essential operations of Financial Cash Disbursements.
Requirements
- College degree preferred.\n
- Minimum of 1-3 years’ experience within the payment processing space or the equivalent and exposure to other functions of the AP process preferred.\n
- Effective analytical, reconciliation and reasoning skills to include summarizing information and clearly identifying key elements, trends, results or relationships.\n
- Identifies source of the challenge and exercises initiative while using good judgment to both make decisions and provide solution.\n
- Ability to handle and analyze large amounts of data accurately while maintaining timelines/deadlines/resources adjusting with job objectives.\n
- Strong use of Microsoft Office software (Outlook, Word, Excel, Teams, Access, etc.), with Excel being intermediate.\n
- Strong attention to detail and excellent interpersonal skills.\n
- Strong written and verbal communication skills.
