Fenwick & West

Patent Client Services Administrator

Fenwick & West

full-time

Posted on:

Location Type: Hybrid

Location: California • Massachusetts • United States

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Salary

💰 $94,000 - $141,250 per year

About the role

  • Managing portfolios for the firm’s patent group clients
  • Ensuring quality service and maintaining a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients
  • Accurately recording billable and nonbillable time; submitting Intapp timely
  • Maintaining up-to-date knowledge of patent rules and regulations
  • Utilizing and following all Fenwick IP specific workflow processes and procedures
  • Drafting, preparing and proofreading written correspondence
  • Assisting with the drafting and e-filing of various legal documents in the U.S. Patent & Trademark Office (PTO)
  • Reviewing and maintaining docket calendars for assigned clients
  • Preparing agendas for client meetings
  • Maintaining file integrity, both electronic and paper files

Requirements

  • Minimum of six (6) years of relevant work experience in a patent prosecution practice
  • Proficiency in navigating some or all of the following PTO platforms: Patent Center, WIPO, and PTO Financial Manager
  • Comprehensive knowledge of U.S. Patents
  • Experience in preparing complex IDSs
  • Strong knowledge of IP docketing systems
  • Ability to multitask in a highly demanding, deadline-driven environment
  • High level of attention to detail
  • Ability to proofread typed material for grammatical, typographical and spelling errors
  • Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation
  • Exemplary client service skills
  • Excellent written, verbal and organizational skills
  • Maintain and handle confidential and sensitive information with discretion
  • Proficiency in MS Office applications
Benefits
  • Healthcare
  • Life Insurance
  • Health Savings Accounts
  • Flexible Spending Accounts
  • Wellbeing
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
patent prosecutionU.S. Patentscomplex IDS preparationIP docketing systemsproofreadingdrafting legal documentse-filingbillable time recordingnonbillable time recordingattention to detail
Soft Skills
client serviceorganizational skillsmultitaskingcommunication skillsdiscretionharmonious working relationshipdeadline managementteam collaborationproblem-solvingadaptability