Extreme Reach

Executive Assistant

Extreme Reach

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $80,000 - $90,000 per year

About the role

  • Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues
  • Arrange travel and accommodations for a team of executives
  • Tracks and submits expense reports for a team of executives
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members
  • Help to coordinate in-office and offsite meetings
  • Plan and arrange events including catering for in-office meetings
  • Document meeting actions and follow-up accordingly
  • Manage sensitive matters with a high level of confidentiality and discretion
  • Assisting with everyday office tasks
  • Other projects and duties as assigned

Requirements

  • 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team
  • Strong writing skills, ability to compose complex executive level correspondence
  • Ability to work in a fast-paced environment, while maintaining positive, team centric approach
  • Strong interpersonal skills, ability to work in high-profile environment
  • Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments
  • Ability to communicate effectively with all levels of the organization
  • Ability to work flexible hours occasionally for events/catering
  • Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality
  • Working knowledge of the Google Suite
  • Good working knowledge of MS Teams
  • Intermediate to expert knowledge of Microsoft Excel preferred
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft ExcelGoogle SuiteMS Teams
Soft Skills
strong writing skillsinterpersonal skillsorganization skillsmultitaskingcommunication skillsinitiativejudgmentdiscretion