Executive Assistant
Essie Justice Group
full-time
Posted on:
Location Type: Hybrid
Location: Oakland • California • United States
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Salary
💰 $74,000 - $80,000 per year
About the role
- Provide a range of administrative support tasks to enable and enhance the ability of the Deputy Director.
- Manage complex calendars, scheduling, meeting coordination, and real-time adjustments.
- Coordinate travel, logistics, and expense documentation.
- Draft and manage correspondence; prepare materials for meetings and speaking engagements.
- Support Board of Directors and key staff meetings, including logistics and note-taking.
- Organize and manage external meetings, coordinating logistics, agendas, and stakeholder communications.
- Provide project coordination by managing timelines, tracking deliverables, and ensuring all tasks are completed on schedule.
Requirements
- 3-4+ years of experience in administrative support, office coordination, logistics, or similar roles.
- Experience supporting senior leaders in fast-paced, mission-driven environments strongly preferred.
- Excellent written and verbal communication skills.
- Impeccable attention to detail and strong organizational habits
- Proficiency with Google Suite, Microsoft Office, Zoom, and general office technology.
- Ability to manage multiple priorities with discretion, adaptability, and follow-through.
- Deep alignment with Essie’s values and a demonstrated commitment to racial justice, gender justice, and ending mass incarceration.
Benefits
- Full medical, dental, and vision benefits
- Optional 401(k)
- Substantial vacation package
- Monthly personal wellness stipend
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportoffice coordinationlogisticsproject coordinationcalendar managementschedulingnote-takingdocument preparationexpense documentationmeeting coordination
Soft Skills
written communicationverbal communicationattention to detailorganizational skillsdiscretionadaptabilityfollow-throughtime managementstakeholder communicationmulti-tasking