EOS IT Solutions

Project Manager

• Act as a liaison between the Project Managers and other departments within the company.
• Respond to RFP on behalf of PMO organization delivering preliminary Project Plans, Schedule of Values, and RFI Responses.
• Assist with project planning, including creating and maintaining project schedules.
• Help ensure that projects are delivered on time and within budget.
• Support the project team in preparing project documentation and reports.

AV Project Coordinator

• Drive the full cycle of design, scheduling and deployment of collaborative VC Equipment
• Coordinate collaboration among cross functional partners and 3rd party vendors
• Lead projects through design, procurement, deployment and commissioning
• Provide project stakeholders with routine status updates
• Engage with third party vendors for hardware procurement
• Regularly perform site visits throughout the lifecycle of the projects
• Light drafting work in AutoCAD

Senior Project Coordinator

• Coordinate the collaboration of cross functional partners and 3rd party vendors from project planning to execution/post deployment review.
• Prioritize tasks for Deployment Coordinators while supporting the Deployment Engineering team with non-standard deployments.
• Lead projects through design, procurement, deployment and commissioning of shared and collaborative IT gear in tech office builds, including the verticals of: Video Conferencing (VC), event production spaces, digital signage, broadcast studios & more.
• Provide project stakeholders with a routine status of the deployment project, actively communicating technical issues and risks, and minimizing the impact of these issues and risks through the use of Asana. Posting weekly project updates.
• Applying the client standards while determining the design, bill of materials, and drawings for new and remodelled offices, working collaboratively with the design engineers and cross functional partners.
• Engage with third party vendors for hardware procurement, scheduling, and integration of systems. Holding outside vendors accountable for proper installation and commitments to contracts such as adhering to schedules & handing over a complete product or project across the finish line.
• Regularly perform site visits throughout the lifecycle of the projects.
• Performs testing and commissioning handovers with third party vendors.
• Light drafting work in AutoCAD, marking up drawings to convey design intent to other trades.
• Participating in Bluebeam sessions during design reviews to sign off on drawings, documentation, RFI’s, etc.
• Travel up to 30% of the time.

AV Project Manager

• Coordinate the collaboration of cross functional partners and 3rd party vendors
• Prioritize tasks for Deployment Coordinators
• Lead projects through design, procurement, deployment and commissioning
• Provide project stakeholders with routine status of the deployment project
• Engage with third party vendors for hardware procurement
• Regularly perform site visits throughout the lifecycle of the projects
• Performs testing and commissioning handovers with third party vendors
• Light drafting work in AutoCAD

• Act as a liaison between the Project Managers and other departments within the company, including sales, logistics, warehousing, client and operations.
• Respond to RFP on behalf of PMO organization delivering preliminary Project Plans, Schedule of Values, and RFI Responses.
• Assist with project planning, including creating and maintaining project schedules, tracking project milestones, and monitoring project budgets.
• Help ensure that projects are delivered on time and within budget by monitoring project progress and identifying potential issues that may impact project delivery.
• Support the project team in preparing project documentation and reports, including project plans, status reports, and other project-related documentation.
• Maintain project-related files and documentation, ensuring that all project information is up to date and easily accessible.
• Help the Project Managers in coordinating the activities of project team members, including scheduling and attending project meetings, tracking action items, and following up on project-related tasks.

Project Coordinator

• Support the Project Manager and Program with end-to-end project management for Network Deployment initiatives, covering planning, execution, monitoring, and closure
• Execute small to midsize project workstreams with Project Manager oversight
• Help track project objectives, scope, deliverables, and success criteria in collaboration with stakeholders
• Support entry and execution of detailed project plans while meeting EOS program process standards (Jira tickets, other EOS tools) to ensure schedules are met within program SLAs
• Support project initiation activities including identifying contractual obligations, client needs and goals, existing site situation, necessary contacts, and access to existing information as needed
• Provide proactive support across the many layers of planning from the start of each site deployment, including surveys, staging of hardware, and deployments
• Involvement in risk assessments and support of program mitigation strategies to drive project success
• Assist with communication and accountability of internal teams, external vendors, and contractors to optimize resource utilization and timely task delivery
• Support PM, project, and program procurement and logistics for equipment, materials, and service needs
• Assist program tracking of project progress and KPIs, communicating status updates and actionable insights to Project Managers
• Facilitate effective communication and collaboration across project teams, serving as liaison between technical and non-technical contributors in internal, client, and vendor or subcontractor organizations
• Assist the Project Manager and program in tracking project budgets, monitoring expenditures, and ensuring accurate financial documentation in partnership with finance teams
• Apply and uphold project coordinator best practices, task deployment, and tools to drive project success
• Assist with project closure activities including handover documentation, ongoing activity transfer, post-project reviews on PMO task execution, and lessons learned sessions to drive continuous improvement
• Support collaboration with facilities and construction teams to ensure compliance with regulatory and safety standards
• Travel to project sites when requested to learn or oversee activities and provide hands-on support

Network Deployment Project Coordinator

• Leads, plans, and coordinates all aspects of technical projects from initiation through delivery
• Advanced skills in Microsoft Excel as all documentation is Excel based
• Advanced technical understanding of Network projects to discuss site requirements with all stakeholders including but not limited to engineers, PMs, and management
• Manages project initiation activities including identifying contractual obligations, client needs and goals, existing situation, necessary contacts, and access to existing information as needed
• Proactiveness is required as the role includes many layers of planning from the start of each site deployment from surveys, staging of hardware, and deployments
• Effectively communicate all project timelines, deliverables, and risks associated with the completion of each project’s objectives
• Manage customer expectations on updates of all documentation throughout the week for both customer internal documents
• Serves as liaison between technical and non-technical teams, in internal organizations as well as in client and vendor/subcontractor organizations to ensure all project targets and requirements are met
• Conducts project closure activities to formalize and communicate the project acceptance, handover documentation, and ongoing activities to accountable teams and complete a post-implementation review to identify areas of improvement

AV Project Coordinator

Senior Project Coordinator

AV Project Manager

AV Project Manager

Project Coordinator

Network Deployment Project Coordinator

Network Deployment Project Manager