Enterprise Events Group

Senior Event Manager

Enterprise Events Group

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $80,000 - $90,000 per year

Job Level

Senior

Tech Stack

JavaScriptSpark

About the role

  • Assume total responsibility and ownership in leading the planning and execution of all assigned events, at any scale.
  • Oversee the planning and execution of each team member on large events.
  • Daily interface with client on assigned events.
  • Conceptualize and lead strategic events, ensuring every aspect of the event is aligned with the client’s overall event objective.
  • Serve as team lead and bring leadership and guidance to team members across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
  • Proactively bring new ideas and improved processes to team to streamline internal team operations and enhance client experience.
  • Identify Event Manager and Specialist hard-skill training needs and communicate needs to Director of Event Operations.
  • Mentor and guide Event Managers and Specialists in the hard and soft skills required for the successful execution of events and professional development.
  • Manage event budget, invoicing, schedules of payments and cost savings report.
  • Oversee overall program agenda, ensuring communication across all internal and external teams.
  • Oversee and manage event project plan/timeline.
  • Lead client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post program debriefs.
  • Drive client and internal team deliverables to meet timeline milestones.
  • Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
  • Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
  • Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
  • Organize pre-trip mailings and attendee gift and giveaway selections.
  • Develop budgets, coordinate itineraries, and lead site inspections.
  • Confirm client VIPs, create VIP grid & photo cheat-sheet, and coordinate room amenities & transportation.
  • Review and contract onsite Travel Staff with Account Owner.
  • Coordinate on-site technology order with IS Department.
  • Develop final Program Specification Document (PSD).
  • Coordinate shipping procedures and arrangements pre and post program.
  • Transition program information and walk through all program specifications with Travel Staff onsite.
  • Oversee on-site program operations.
  • Manage final billing and presentation of final bill to client.

Requirements

  • Bachelor’s degree.
  • Minimum 5+ years of Corporate event management.
  • Focus and experience in an agency or corporate environment a plus.
  • Expert level understanding of event management scope and ability to lead planning process.
  • Minimum of 3-4 years of direct client management.
  • Exceptional negotiation and budget management skills.
  • Proven track record of effectively managing multi-million dollar budgets.
  • Competencies: Strong communication and interpersonal skills.
  • Competencies: Customer service orientation.
  • Competencies: Client facing.
  • Competencies: Event management.
  • Competencies: Financial management.
  • Competencies: Initiative.
  • Competencies: Problem solving.
  • Competencies: Solutions oriented.
  • Competencies: Conflict resolution.
  • Competencies: Time management.
  • Competencies: Collaboration.
  • Competencies: Strategic thinking.
  • Competencies: Negotiation.
  • Competencies: Leadership.
  • Competencies: Team orientation.
  • Proficient in Microsoft Office.
  • Travel Requirements: travel up to 50%.