Clinical Staffing and Training Coordinator
EMS Healthcare
full-time
Posted on:
Location Type: Hybrid
Location: Chester • United Kingdom
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Job Level
Tech Stack
About the role
- Support recruitment for clinical roles including but not limited to Research Nurses, Healthcare Assistants, and mobile Research unit staff
- Conduct initial candidate screening and telephone interviews
- Coordinate interview scheduling and manage candidate communications throughout the recruitment process
- Maintain accurate recruitment trackers and pipelines aligned to project mobilisation plans
- Track staffing requirements against live and upcoming projects
- Coordinate end-to-end onboarding for new clinical starters
- Liaise with HR to ensure employment checks, contracts, and compliance requirements are completed
- Ensure onboarding documentation and records are complete and maintained accurately
- Act as a point of contact for new starters during the onboarding process
- Coordinate mandatory and role-specific training for clinical staff (e.g. GCP, project-specific training, mobile unit inductions)
- Maintain training records and monitor training completion across the clinical workforce
- Liaise with Clinical Operations and senior clinical staff to organise and schedule training sessions
- Support training logistics including session coordination, materials, attendance tracking, and follow-up
- Respond to training-related queries from clinical staff
- Support deployment planning to ensure appropriately trained clinicians are available for projects
- Maintain a “ready-to-deploy” pool of trained and onboarded clinical staff
- Provide regular updates to the Director of Staffing and Clinical Operations on recruitment, onboarding, and training activity
- Support Clinical Operations with staffing cover during periods of increased demand or recruitment pressure
- Contribute to continuous improvement of recruitment, onboarding, and training coordination processes
- Support the development and maintenance of standardised workflows, trackers, and documentation
Requirements
- Experience in recruitment, workforce coordination, onboarding, or training coordination
- Strong organisational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Confidence liaising with clinical, operational, and HR stakeholders
- High attention to detail with a compliance-focused approach
- Experience working in a healthcare, clinical research, or regulated environment (preferable)
- Familiarity with clinical workforce onboarding or mandatory training requirements (preferable)
- Experience supporting operational teams in fast-paced environments (preferable)
- Strong coordination and organisational capability
- Ability to work independently and as part of a wider team
- Proactive and solutions-focused approach
- Comfortable working with systems, trackers, and deadlines
- Professional, approachable, and confident communicator
Benefits
- - Bank holidays, plus 25 days annual leave, increasing to 28 after 5 years
- - Buy & Sell Holidays
- - Enhanced Maternity and Paternity Leave
- - 1 Occasion Day each year; this could be your child’s first day of school, their nativity play, or your own birthday – the choice is yours!
- - Healthshield
- - Cycle to work scheme
- - Electric Car Scheme
- - Tech Scheme
- - Wellbeing support from our qualified Mental Health First Aiders, as well as via our health scheme
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
recruitmentcandidate screeningonboardingtraining coordinationstaffing coordinationcompliance managementdocumentation managementworkforce planningtraining logisticsproject mobilisation
Soft Skills
organisational skillscommunication skillsattention to detailproactive approachsolutions-focusedability to manage multiple prioritiesindependent workteam collaborationconfidence in stakeholder liaisonapproachability
Certifications
GCP certificationclinical research certificationmandatory training certifications