Emory University

Compliance

• Ensures the institution's research compliance program is consistent with state and federal laws
• Leads, conducts, and coordinates policy development and approvals for ORA policies
• Assists with investigation triage, interviews, investigation and reports for research noncompliance concerns
• Conducts employee, faculty and student research related training and education programs
• Monitors effectiveness of the training program
• Assists in development of institution's research compliance training program
• Conducts periodic reviews/assessments to determine gaps between established policies and procedures and actual institutional practices
• Works with affected areas to develop an action plan to mitigate deficiencies
• Facilitates, conducts, and coordinates the annual Research Compliance Risk Assessment
• Provides guidance and advice to various researchers and/or research compliance staff with respect to internal controls and compliance monitoring activities
• Assists leadership in the preparation of periodic reports
• Leads awareness and education initiatives on building the research compliance brand across Emory
• Conducts assessments for new research regulations and their impact to Emory's research enterprise
• Assists in drafting compliance reports, including review findings and recommendations for remedial/corrective actions

Assistant Director, Research Compliance Program Effectiveness

Administrative Assistant

• Provides administrative support specifically for HR department, Director of Operations and Executive Director.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits programmatic and other reports associated with ACPE’s primary business.
• Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
• Prepare materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements for Executive Director.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.

Communications

• This position is responsible for the creation, design, and production of The Carter Center's printed materials, including the annual report, newsletters, brochures, program reports, advertisements, flyers, banners, signage, invitations, and other collateral.
• Reports to the Director of Storytelling and works with the Director to develop and establish an editorial calendar for written content and publications.
• Serves as a steward of The Carter Center's brand identity, ensuring consistent and appropriate use of logos, typography, and visual standards across all materials.
• Manages and maintains the organization's photo database.
• Develops and maintains high-quality print publications, ensuring a consistent tone and style across all materials.
• Maintains and periodically updates Carter Centers brand guidelines, in coordination with the Senior Associate Director of Digital Communications, as well as the editorial standards manual.
• Communicates editorial and design standards for publications to staff across the Center and provides guidance and counsel as needed.
• Oversees the production and design of more than 50 printed pieces annually, managing multiple projects simultaneously.
• Collaborates with Carter Center staff to determine publication needs and establish written production schedules.
• Provides proofs to departments throughout the production process.
• Oversees distribution systems for all Center publications and ensures accurate inventory management of publications and organization of photo archives.
• Obtains necessary copyright permissions.
• Develops user friendly templates for second-tier publications and graphics to support staff without design backgrounds.
• In collaboration with the Director of Storytelling, sets the editorial agenda for major institutional publications, including the annual report, Carter Center News, and anniversary reports, etc.
• Provides proofreading and copyediting services for all publications and is responsible for finalizing print-ready copy.
• May research and write original stories and other content for publications.
• May write and design new approved publications to meet specific needs.
• Provides editorial and design support to Direct Marketing colleagues.
• Responsible for developing and maintaining a consistent and recognizable tone and style for the Center's publications.
• Works directly with programs and Development Office staff to produce specific publications, providing guidance on layout, paper stock, photography, and other design elements.
• Collaborates with external designers to prepare publications.
• Applies design principles and may undertake small design projects as needed.
• Stays abreast of new developments and best practices in printing and design.
• In collaboration with the Director of Storytelling, may hire and oversee freelance writers and editors.
• Responsible for identifying, contracting, and managing printing vendors, as well as maintaining a pool of professional freelance designers and artists.
• May supervise Carter Center assistants and interns.
• When appropriate, assigns editorial or photographic assignments to other department staff, volunteers, and interns.
• Interacts with Carter Center executives, directors, and staff as well as donor and partner organizations.
• Represents the Center to numerous vendors, including printers, designers, and freelance writers.
• Responsible for project budgets, implementing cost-saving measures, and ensuring appropriate use of Carter Center funds.
• Drafts contracts with consultants and vendors and establishes work-related parameters.
• Makes decisions regarding the publication of sensitive information.
• Responsible for preparing print-ready copy and often serves as the final reviewer ensuring materials are accurate and meet high-quality standards.
• Ensures compliance with all organizational policies and procedures.
• Coordinates efficient office procedures in support of program activities.
• Maintains professional growth and development by identifying educational/training programs, professional organizations, activities, and resources to maintain knowledge of editorial, design, and printing trends and to promote leading-edge expertise.
• Performs other related duties as required.

Associate Director, Publications, Communications

Research Analyst

• Performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules.
• Sets up experiments as prescribed by a principal investigator.
• Maintains records, files and logs of work performed in laboratory notebooks and computer databases.
• Compiles data and records results of studies for publications, grants and seminar presentations.
• Under minimal supervision, performs a variety of specialized and complex research and laboratory tests and procedures.

Research Specialist, Biology

Manager

• Maintain current/incoming and alumni files for all programs (hard copies/electronic)
• Supervise two reports
• Responsible for Annual Performance Reviews for both
• Provides input into departmental objectives, especially those pertaining to the residency program
• Establishes and administers departmental policies and procedures pertaining to teaching requirements, course objectives, and course content in compliance with applicable regulations
• Collects and analyzes data to advise management of long range needs
• Develop various communications materials/methodologies such as newsletter articles, memos, videos, workshops, brochures, and focus groups
• Coordinates and directs departmental activities which may include the department's residency program, the transitional year program and/or other programs
• Plans and develops courses for medical students, manages the course budget, negotiates with outside agencies to obtain funding and support for the course, and coordinates and administers the course throughout the academic year
• Arranges, administers, and proctors certifying and sub-specialty exams
• Coordinate Annual Program Evaluation (APE) and Self-Study documentation
• Maintain updates in the ADS (ACGME)
• Faculty and Fellow Roster Updates
• Block Diagrams revisions annually
• Annual ADS report submission
• Accreditation documentation prep
• Maintain Program Evaluation Committee (PEC) and Clinical Competency Committee minutes from meetings
• Coordinate meetings of each
• Proctor ABA In-Training Exam
• Coordinate the SOM Computer Lab, IT Technician and building access
• Provide information to the fellows before exam date
• GME Compliance tracking of duty hours via GME office/New Innovations Program Evaluation via GME Coordinator
• SAFER videos to the program fellow/faculty via GME
• All other requests from the GME office attending workshops/meetings in-person, Zoom or Teams, two – three times monthly
• Coordinating Didactics to the calendar for Pain Faculty/Moderators/CHOA Pain Faculty/Residents on services
• Coordinating Zoom links for each
• Coordinating outside models for the Ultrasound Workshops
• Coordinating Cadaver from Emory Donor Program to MSK location for training including transportation
• Coordinating Ultrasound Workshop for CME credits and models (annual)
• Develops, administers and monitors intern, resident, and operating budgets
• Maintain balance sheets for Fellows from education funds
• Process invoices
• Deployment schedule for the Fellows
• Call schedule for the Fellows and Residents on the Pain Service
• Coordinate with QGenda team when fellows/residents are not integrating with EHConnect paging system
• Evaluations via New Innovations Platform to Faculty and Fellows
• Coordinate the feedback to each faculty and fellows from evaluations
• Coordinate the case logs for alumni and current fellows
• Coordinate onboarding via GME hospital sites
• Verification of credentialing on alumni and current fellows
• Tracking Pass Board Results of Alumni Pain Fellows
• Coordinate Access of various hospitals sites/parking
• Maintain alumni files (Pain/RAAPM/Neuroanesthesia/Anesthesia Liver Transplant
• Assist incoming fellows and GME with Georgia Licensing
• Coordinate requests for Risk Management information via Emory Claims via verification/credentialing vendors
• Assist fellows with their VA onboarding each month for computer access as well as onboarding
• Coordinate Orientation for Incoming Fellows
• Interviews applicants and recommends candidates for admission to the residency program
• Responsible for the initial review of applications using program criteria (220)
• Responsible for setting up interviews via in-person for Pain Medicine (48)
• Responsible for setting up interviews via Zoom for RAAPM (1-6)
• Responsible for inputting Match Lists in for both ERAS and SF platforms
• Contact for both accredited program and non-accredited programs
• Graduation coordination for certificate requests from GME (Pain/Chronic)

Program Business Manager – Anesthesiology

Project Manager

• Manages a project.
• Coordinates the strategic planning process and monitors progress toward achieving project goals.
• Assists in developing, administering and monitoring project related budgets.
• Coordinates logistical arrangements for related conferences, conventions or meetings.
• May assist in identifying funding resources and in developing funding strategies and initiatives.
• Develops and generates various operational and statistical reports.
• Represents and promotes the project at various speaking engagements.
• May write grants, reports, briefings, newsletters, promotional or other written material related to the project.

Project Coordinator – Part-Time

Financial Planning and Analysis

• Leads sourcing and procurement strategies for all information technology goods and services
• Optimizes technology spend and ensures contract compliance
• Partners closely with IT leadership to support the university's academic and administrative technology needs
• Develops and executes a comprehensive procurement strategy for IT hardware, software, cloud services, licensing models, maintenance/support agreements, and IT consulting
• Analyzes technology spend, vendor trends, product lifecycle considerations, and emerging technologies
• Leads sourcing events tailored to IT requirements
• Negotiates complex IT contracts including Software-as-a-Service (SaaS), enterprise software, cloud computing, etc.
• Ensures contracts include appropriate data security, privacy, accessibility, and compliance protections
• Provides coaching and professional development to procurement staff
• Promotes procurement best practices across the IT and university communities
• Serves as a trusted advisor to CIOs and IT teams

Director of Procurement – Information Technology

• Supports financial reporting, budgeting, forecasting, and strategic initiatives across the organization.
• Responsible for monthly and annual financial close, financial analysis and reporting, compliance, and maintaining strong accounting controls.
• Coordinates major financial reporting and budgeting activities.
• Ensures compliance with regulations and reporting requirements.
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules.
• Collaborates across teams, while supporting necessary changes and proactively leading new initiatives and process changes.

Senior Financial Analyst

• Responsible for post award processing of grants and contracts
• Provide account management, reconciliation, and resolution for principal investigators and research support personnel within a department or school
• Advise and interpret research funding awards, approve and/or monitor accounting and procurement expenditures consistent with regulatory and University practices
• Provide direct support with accounts payable/receivable processes
• Routinely provides policy and procedure interpretation to academic departments
• Assists in the preparation of reports to federal and sponsoring agencies
• Other duties may include reviewing contracts, maintaining grant and contract files, reviewing invoices, monitoring accounts receivable and deliverable reports, developing queries and reports on the financial system, working with the division business managers to resolve contractual issues, communicating with sponsors, ensuring compliance with contract regulations and reporting requirements, and closing out contracts.
• Perform other duties as assigned.

Senior Sponsored Research Financial Analyst

Clinical Research

• Provides direct supervision of Clinical Research staff
• Prepares operational reports
• Responsible for oversight of clinical research nurses and coordinators
• Develops SOPs for reporting adverse events
• Monitors queries and timely completion of CRFs

Assistant Director, Clinical Research

• Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
• Oversees office operations and ensures office activities comply with policies and procedures.
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
• Develops and maintains spreadsheets.
• Initiates, processes and maintains records and invoices.
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.

Senior Administrative Assistant

• Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above)
• Oversees office operations and ensures office activities comply with policies and procedures
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements
• Develops and maintains spreadsheets
• Initiates, processes and maintains records and invoices
• Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s)
• Ensures manager is appropriately prepared for daily activities
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events
• Prepares charts and graphs for reports and presentations
• Reviews incoming correspondence and identifies items of special interest to manager or others
• Screens items that can be routinely handled and prepares appropriate responses
• Composes, edits and types correspondence, reports and manuscripts under minimal guidance
• May take dictation or transcribe from a machine
• Maintains various databases and/or spreadsheets
• Sets up and organizes filing systems
• Answers, screens and routes incoming telephone calls
• May supervise or direct the work of other administrative clerical/secretarial employees

• Leads sourcing and procurement strategies for all information technology goods and services
• Optimizing technology spend, ensuring contract compliance
• Partnering closely with IT leadership to support academic and administrative technology needs
• Develops and executes procurement strategy for IT hardware, software, cloud services, licensing models
• Analyzes technology spend, vendor trends, emerging technologies to identify opportunities for cost reduction
• Leads sourcing events (RFPs, RFIs, RFQs)
• Negotiates complex IT contracts including SaaS, enterprise software, cloud computing
• Ensures contracts include appropriate data security and compliance protections
• Partners with Legal and Cybersecurity on contract terms
• Provides coaching and professional development to procurement staff supporting IT categories
• Promotes procurement best practices across IT and university communities
• Serves as a trusted advisor to CIOs and IT directors
• Facilitates alignment between technical requirements and procurement best practices
• Oversees vendor performance reviews, escalations, SLAs
• Manages enterprise level agreements with major IT providers
• Supports hardware lifecycle planning, refresh strategies, and vendor rationalization initiatives
• Improves procurement processes for IT purchasing
• Tracks and reports key metrics related to cost savings and risk mitigation.

Director, Information Technology Procurement – Financial Operations

• Provide administrative support to a team of six(6) at the VP level and/or above in the Office of Quality
• Handle meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations
• Maintain calendar for six (6) executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements
• Review incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them
• Lead meetings addressing specific operational issues and develop recommendations and action plans towards their resolution
• Assist in the administration and interpretation of policies and procedures for the organization and department
• May supervise and schedule administrative staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns
• May act as a spokesperson for departmental inquiries

Executive Admin Assistant – Temporary

• Manages the financial, regulatory, patient management, and human resources functions associated with conducting clinical trials
• Typically supervises a staff of 2 - 5 employees
• Trains new clinical trials staff
• Tracks enrollment, sponsor payments, and salary
• Provides leadership in business development
• Assists residents in preparing research projects by facilitating IRB submissions and protocol writing
• Responsible for preparing NIH proposals and routing through the system
• Assists in creating and maintaining Standard Operating Procedures
• Performs related responsibilities as required.

Assistant Director, Research Compliance Program Effectiveness

Administrative Assistant

Associate Director, Publications, Communications

Research Specialist, Biology

Program Business Manager – Anesthesiology

Project Coordinator – Part-Time

Director of Procurement – Information Technology

Senior Financial Analyst

Senior Sponsored Research Financial Analyst

Assistant Director, Clinical Research

Senior Administrative Assistant

Senior Administrative Assistant

Director, Information Technology Procurement – Financial Operations

Executive Admin Assistant – Temporary

Clinical Trials Manager – Infectious Diseases