Administrative Assistant
Emory University
Administrative Assistant
Emory University
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Ensures office activities comply with Emory policies and procedures
- Responds to incoming telephone calls and general correspondence
- Assists with processing PDS payments and reimbursements
- Assists with course listings and making room reservations
- Supports event set up and catering reservations and prepares materials for meetings and special events
- Attends weekly meetings with leadership, when available, including taking meeting minutes
- Assists with Listservs and other administrative tasks as needed
- Maintains calendars and prioritizes meeting requests for management
- Completes forms, grant applications, and/or correspondence associated with programs
- Prepares charts and graphs for reports and presentations and creates/edits scientific or programmatic reports
- Schedules meetings and handles logistics, initiates/processes/maintains records and invoices
- Monitors or maintains budgets and grants, assists with budget development, and prepares expense reports and reimbursements
- Plans and coordinates travel arrangements
- Maintains databases and spreadsheets; may analyze data and design/generate associated reports
- Establishes and organizes filing systems and oversees ordering and maintenance of office supplies
- May supervise or direct the work of support staff and/or students
- Performs related responsibilities as required
Requirements
- Bachelor's degree OR combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience
- Proficiency with Microsoft Office including PowerPoint, Outlook and Excel
- Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others)
- Ability to commute to Emory University on a flexible weekly schedule
- Residency in the state of GA is required
- Experience with processing payments and reimbursements (PDS) and budget/grant monitoring preferred
- Ability to take meeting minutes and support leadership meetings
- Experience with scheduling, room reservations, event setup, and catering coordination
- Ability to maintain databases, spreadsheets, filing systems, and prepare reports
