Contract Administrator
Emerson
full-time
Posted on:
Location Type: Hybrid
Location: Escazú • Costa Rica
Visit company websiteExplore more
Tech Stack
About the role
- Serve as the primary liaison for all contractual phases of projects, ensuring compliance with agreements, purchase orders, budget management, change orders, and the billing process.
- Perform specific order entry functions review which define the commercial and technical aspects of the proposal and customer order being entered.
- Ensure that commercial and contractual requirements of customer purchase orders are met so that financial risk and penalty were reduced, and customer satisfaction was achieved.
- Work together to identify and capitalize on margin improvement opportunities through scope changes throughout the project lifecycle.
- Minimize outstanding receivables by proactively identifying issues and implementing effective resolutions.
- Collaborate with division support groups (i.e. Product Support Training, Accounting, Shipping Operations, Renewal Parts, Sales Order entry, etc.) to ensure that all Emerson commitments to customers are met.
- Provide commercial interpretation of commercial and contractual requirements of a particular contract or purchase order when requested.
- Prepare regular reports as directed by the Contracts Manager, extracting key data from Oracle, including Change Order Requests (COR), Suspense, Change Notices (C/N) booked and quoted, Margin Improvement, and Project Progress Payments.
- Take ownership for performing tasks as per project management requests, including:
- - Handle Cost budget entry & revenue
- - Set up projects and tasks in Oracle
- - Review & submit customer invoices to the project manager for approval
- - Ensure all required documentation is accurately stored and organized for both internal and external assessments.
- Stay informed about the project responsibilities of other contract administrators and provide backup support in their absence.
- Proactively suggest and develop process improvements to enhance efficiency and effectiveness.
- Develop strong communication with management regarding financial and contractual matters to support timely issue resolution and informed business decisions.
Requirements
- Bachelor’s degree in business administration, Law, Finance, Industrial Engineering, or a related field.
- Minimum 3 years of experience in Business Project Management, Contract Administration, or a similar role.
- English proficiency at B2 level or higher.
- Advanced proficiency in Microsoft Office Suite, with strong skills in Excel for data analysis and reporting.
- Preferred: experience in billing processes, contract management, and administrative operations.
- Strong analytical capabilities, with the ability to interpret requirements, evaluate scenarios, and make informed decisions prior to execution.
- Proven ability to collaborate with customers, ensuring high attention to detail and service quality.
- Excellent organizational and workload management skills, including prioritization and planning.
- Outstanding communication skills, both written and verbal.
Benefits
- Competitive benefits plans
- A variety of medical insurance plans
- Employee Assistance Program
- Employee resource groups
- Recognition
- Flexible time off plans
- Vacation and holiday leave
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
contract administrationbusiness project managementbilling processesdata analysisreportingcost budget entryrevenue managementchange order managementfinancial risk managementmargin improvement
Soft Skills
analytical capabilitiescollaborationattention to detailorganizational skillsworkload managementprioritizationplanningcommunication skillsproblem-solvingprocess improvement
Certifications
Bachelor’s degree in business administrationBachelor’s degree in LawBachelor’s degree in FinanceBachelor’s degree in Industrial Engineering