EEOC

Executive Assistant

EEOC

full-time

Posted on:

Location Type: Hybrid

Location: Scottsdale • Arizona • California • United States

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Salary

💰 $32 - $39 per hour

About the role

  • Provides administrative support to executives and senior leadership, anticipates needs and proactively executes support functions with a high degree of accuracy and efficiency.
  • Manages executive calendars, coordinates travel arrangements, prepares expense reports and reconciles monthly credit card statements.
  • Coordinates high visibility meetings with external and internal constituents requiring a high degree of planning and execution.
  • Attends Executive staff meetings, proactively keeps leader and team on track.
  • Handles sensitive and confidential material on a regular basis.
  • Utilizes effective judgment in handling executive email, correspondence, calls, and requests; determines need for executive involvement; responds directly or routes to appropriate individual(s) as necessary.
  • Develops and maintains Microsoft Word documents, PowerPoint decks and Excel spreadsheets documents.
  • Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
  • Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.
  • Ensures the operational excellence of the office on a day-to-day basis, including ordering office snacks/beverages, managing catering, greeting/assisting guests, office communications, and planning events/team building activities.
  • Manages office seating arrangements by partnering with technology to ensure desks are properly set up.
  • Manages relationships with current vendors, sources new vendors as applicable for all office operations including building management, cleaning, catering, shipping, office supplies, purchasing, installing furniture and equipment and office maintenance.
  • Acts as culture champion by partnering with leadership to uphold existing company traditions and values and find new ways to create a fun and collaborative office environment.
  • Assists with local office moves, space planning and buildouts.
  • Partners with the Workplace Safety Coordinator to ensure all safety measures are implemented and maintained for all return to office procedure related to Covid.

Requirements

  • High school diploma or GED equivalent.
  • Minimum 5 years related administrative work experience with a minimum of 3 years experience supporting senior level management.
  • Must be highly organized with strong attention to detail.
  • Excellent written and verbal skills, with the ability to effectively edit and proofread.
  • Sound judgment and time management to manage multiple priorities.
  • Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills.
  • Proficient with efficiency tools like WebEx and Microsoft Teams.
  • Strong interpersonal skills and high level of professionalism to interact with all levels of internal and external contacts.
Benefits
  • Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
  • 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
  • Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
  • 12 weeks of Paid Parental Leave
  • Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcalendar managementtravel arrangementsexpense reportingproject coordinationdocument preparationdata confidentialityoffice operations managementspace planningvendor management
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationtime managementinterpersonal skillsprofessionalismjudgmentproactive executionteam collaboration
Certifications
high school diplomaGED