EEOC

Executive Assistant

EEOC

full-time

Posted on:

Location Type: Hybrid

Location: Scottsdale • Arizona • California • United States

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Salary

💰 $32 - $39 per hour

About the role

  • Provides administrative support to executives and senior leadership, anticipates needs and proactively executes support functions with a high degree of accuracy and efficiency.
  • Manages executive calendars, coordinates travel arrangements, prepares expense reports and reconciles monthly credit card statements.
  • Coordinates high visibility meetings with external and internal constituents requiring a high degree of planning and execution.
  • Attends Executive staff meetings, proactively keeps leader and team on track.
  • Handles sensitive and confidential material on a regular basis.
  • Utilizes effective judgment in handling executive email, correspondence, calls, and requests; determines need for executive involvement; responds directly or routes to appropriate individual(s) as necessary.
  • Develops and maintains Microsoft Word documents, PowerPoint decks and Excel spreadsheets documents.
  • Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
  • Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.
  • Ensures the operational excellence of the office on a day-to-day basis, including ordering office snacks/beverages, managing catering, greeting/assisting guests, office communications, and planning events/team building activities.
  • Manages office seating arrangements by partnering with technology to ensure desks are properly set up.
  • Manages relationships with current vendors, sources new vendors as applicable for all office operations including building management, cleaning, catering, shipping, office supplies, purchasing, installing furniture and equipment and office maintenance.
  • Acts as culture champion by partnering with leadership to uphold existing company traditions and values and find new ways to create a fun and collaborative office environment.
  • Assists with local office moves, space planning and buildouts.
  • Partners with the Workplace Safety Coordinator to ensure all safety measures are implemented and maintained for all return to office procedure related to Covid.

Requirements

  • High school diploma or GED equivalent.
  • Minimum 5 years related administrative work experience with a minimum of 3 years experience supporting senior level management.
  • Must be highly organized with strong attention to detail.
  • Excellent written and verbal skills, with the ability to effectively edit and proofread.
  • Sound judgment and time management to manage multiple priorities.
  • Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills.
  • Proficient with efficiency tools like WebEx and Microsoft Teams.
  • Strong interpersonal skills and high level of professionalism to interact with all levels of internal and external contacts.
Benefits
  • Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
  • 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
  • Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
  • 12 weeks of Paid Parental Leave
  • Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementtravel arrangementsexpense reportingproject coordinationdocument preparationdata confidentialityoffice operations managementspace planningvendor management
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationtime managementinterpersonal skillsprofessionalismjudgmentproactive executionteam collaboration
Certifications
high school diplomaGED