Executive Assistant
E.L.F. BEAUTY
full-time
Posted on:
Location Type: Hybrid
Location: Oakland • California • United States
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Salary
💰 $110,000 - $160,000 per year
About the role
- Provide full administrative and operational support to C-Suite level Executive
- Manage complex, ever-changing calendars, including scheduling meetings across multiple time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Plan and execute internal meetings, leadership offsites, and events (agendas, logistics, catering, materials)
- Prepare, proofread, and edit executive-level presentations and communications (advanced PowerPoint required)
- Track and process monthly expenses, invoices, and reimbursements
- Partner closely with other Executive Assistants to support broader executive team needs during peak periods
- Serve as a trusted, high-touch partner to executives, contributing to their effectiveness and overall success
- Act as a key point of contact for Board-related coordination and communications
Requirements
- 10+ years of experience supporting C-suite executives in a fast-paced, high-growth environment
- Demonstrated ability to operate with professionalism, discretion, and sound judgment
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication skills
- Proven ability to manage multiple priorities and adapt quickly in a dynamic environment
- Experience optimizing administrative processes and systems
- Comfortable engaging with stakeholders at all levels, including Board members
- High level of integrity and ability to handle confidential information
- Flexibility and willingness to provide off-hours support when needed
- Expertise in Microsoft Office (PowerPoint and Excel), and experience with various document platforms and related tools
Benefits
- medical, dental, and vision insurance
- a retirement savings plan
- gender neutral parental leave
- unlimited paid time off
- annual company-based performance bonus
- equity
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationevent planningpresentation preparationexpense trackingadministrative process optimizationMicrosoft PowerPointMicrosoft Excel
Soft Skills
professionalismdiscretionsound judgmentorganizational skillsattention to detailwritten communicationverbal communicationadaptabilityintegritystakeholder engagement