Personal Assistant
DWF
full-time
Posted on:
Location Type: Hybrid
Location: Belfast • United Kingdom
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About the role
- Assist in the handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
- Support client-related management information tasks, including collation, administration, and reporting.
- Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
- Coordinate schedules, arrange meetings and manage travel requests.
- Assist with the monthly invoicing process, including raising invoices when requested.
- Handle correspondence efficiently and manage client enquiries in the absence of the Partners and Team and take appropriate action.
- Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.
Requirements
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), with the ability to produce high-quality documents and presentations.
- Proven experience managing complex diaries, coordinating meetings, travel and expenses with minimal supervision.
- Experience supporting billing, invoicing or financial administration processes with good commercial awareness.
- Confident communicator, comfortable liaising with senior stakeholders and external clients.
- High level of accuracy and attention to detail, particularly when handling documentation and financial information.
- Ability to manage competing priorities and meet deadlines within a fast-paced environment.
- Experience supporting senior leaders such as Partners, Directors or Heads of Department (desirable).
- Previous experience within a legal or professional services environment (desirable).
- Familiarity with case management systems (desirable).
- Experience reviewing or preparing contracts and legal documentation (desirable).
Benefits
- We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.
- We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all.
- We aim to create a positive experience for all candidates and offer any adjustments or additional support needed.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Officebillinginvoicingfinancial administrationdocument preparationcontract reviewlegal documentation
Soft Skills
communicationattention to detailtime managementorganizational skillsclient liaisonconfidentialityability to manage competing priorities