Domtar

Executive Assistant, Legal

Domtar

full-time

Posted on:

Location Type: Hybrid

Location: Montreal • Canada

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About the role

  • Provide high-level administrative support to the VP, Legal and the Legal Department
  • Coordinate and support departmental meetings and events, including scheduling, logistics, materials, and on-site support
  • Act as a liaison with internal Legal stakeholders and executive assistants to ensure timely information flow and alignment
  • Support legal reporting and financial processes, including accruals, data collection, document versioning, and submissions
  • Assist with the preparation of presentations and legal documentation as requested
  • Maintain organized electronic and paper legal files, records, and archives
  • Manage travel arrangements and prepare detailed itineraries
  • Prepare and review expense reports in Concur, ensuring compliance prior to approval
  • Provide general administrative support as needed to support the Legal Department

Requirements

  • Minimum of 5 years of experience as administrative assistant at senior level
  • Fluently bilingual in French and English, with superior grammar and spelling in both languages*
  • Excellent knowledge of Microsoft Suite
  • Ability to learn new software if needed (such as SAP, SharePoint, Concur, etc.)
Benefits
  • Competitive salary and annual bonus
  • At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
  • Full range of group insurance from the first day of work
  • Telemedicine services
  • Defined-contribution pension plan with generous employer participation from the first day of work
  • Employee and family assistance program
  • Education assistance program
  • Hybrid workplace: in-person and remote work
  • Work environment based on respect, inclusion and diversity
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportlegal documentationdata collectiondocument versioningexpense reporting
Soft Skills
communicationorganizational skillsliaisonattention to detailbilingual