Administrative Business Partner
DLB Associates
full-time
Posted on:
Location Type: Hybrid
Location: New Jersey • United States
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Salary
💰 $78,750 - $95,812 per year
About the role
- Maintain structured operational cadence across department priorities, ensuring clarity of owners, milestones, deadlines and follow-through
- Track commitments, action items, deliverables and cross-functional dependencies to support predictable execution and accountability
- Prepare, document, and distribute meeting outputs including operational notes, milestone updates and readiness items
- Support execution of initiatives of moderate to complex scope by coordinating inputs, timelines and deliverables across stakeholders
- Identify and proactively flag risks, bottlenecks, workflow gaps or missed handoffs to minimize last-minute escalation
- Compile and maintain reporting materials, dashboards and department updates to provide clear visibility into progress and readiness
- Maintain and update department operational systems including rosters, intake forms and tracking tools in accordance with defined standards
- Track and reconcile workforce data including headcount, role level, program assignment and start and end dates
- Monitor roster accuracy, data completeness and system integrity across programs
- Identify and flag data inconsistencies, coverage gaps, upcoming transitions or readiness concerns to leadership
- Coordinate with HR, Admin and Training teams to support onboarding, compliance and readiness workflows using established processes
- Coordinate travel and logistics for leadership and program activities in alignment with approved guidelines
- Maintain documentation and tracking of preferred hotel, travel and vendor rates
- Support leadership expense and timesheet reporting related activities
- Coordinate with internal teams to support in-person events and SWAG needs
- Manage complex calendars and coordinate internal and external meetings
- Leverage AI-enabled and digital tools to improve drafting efficiency, automate recurring workflows, enhance reporting clarity and reduce manual effort
- Identify opportunities to streamline processes, eliminate friction points and improve speed and consistency of execution
- Support adoption of evolving technologies and digital practices within the department
Requirements
- Minimum of seven years of experience in a professional office or consulting services environment providing administrative and operational support
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
- Knowledge of booking and arranging travel and events
- Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and / or Bluebeam)
- Ability to leverage AI, data analytics and emerging technologies to streamline workflows and drive innovation
- Ability to communicate effectively in both oral and written form (technical and non-technical information)
- Ability to work successfully as a member of a team and independently with supervision
- Ability to maintain confidentiality and handle sensitive information
- Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
- Ability to analyze and prepare documents, reports and correspondence
- Ability to work under pressure and meet close deadlines
- Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary
Benefits
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data analyticsreportingdocument preparationcalendar managementtravel coordinationworkflow automationmilestone trackingdata reconciliationadministrative proceduresevent planning
Soft Skills
communicationorganizational skillsteam collaborationself-motivationproactivenessresourcefulnessconfidentialityadaptabilitytime managementproblem-solving