DLB Associates

Executive Operations Partner

DLB Associates

full-time

Posted on:

Location Type: Remote

Location: California • Colorado • United States

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Salary

💰 $120,750 - $144,637 per year

Job Level

SeniorLead

About the role

  • Own and operate a unified executive system across inboxes, Teams, calendar, commitments, and cross-company workflows.
  • Maintain C-Suite Decision Queue and Delegated Operating Queue
  • Set escalation and routing standards
  • Independently delegate communications, draft in C-Suite voice, close loops, and enforce meeting readiness
  • Serve as an embedded, real-time partner to the C-Suite.
  • Continuous micro-iterations and dynamic calendar adjustments
  • Proactive follow-up and decision packaging
  • Design the C-Suite’s calendar as a production schedule.
  • Deep-work blocks, follow-up windows, relationship cadence
  • Context buffers and meeting compression logic
  • Enforce agenda-required standard
  • Fully populate conference calendars (logistics, QR codes, prep blocks, recovery time)
  • Own full communication lifecycle from intake to closure.
  • Eliminate scheduling churn and suppress noise
  • Convert threads into outcomes
  • Build automation workflows and AI-assisted summaries
  • Ensure C-SUITE never searches for logistics or credentials
  • Maintain structured tracking of commitments, deliverables, dependencies, and integrations.
  • Decision logs, stakeholder maps, briefing artifacts
  • CRM-level rigor (owner, next step, due date, escalation)
  • Coordinate executive-facing interactions across internal and external partners.
  • Pre-wires, meeting choreography, artifact readiness
  • Decision capture and action tracking
  • Maintain narrative alignment and confidentiality
  • Engineer travel and events for productivity and efficiency.
  • Smart lodging and flight selection
  • Realistic transit planning and early booking discipline
  • Curate conference sessions, plan introductions, and convert follow-ups into outcomes

Requirements

  • Executive Operations & Judgment Knowledge of executive operations and strategic time optimization within a high-velocity, multi-company professional services environment.
  • Ability to operate independently as the owner of the C-Suite operating system, exercising sound judgment with minimal oversight.
  • Ability to anticipate needs, eliminate operational friction, and enforce executive standards—including agenda discipline and time protection—with senior stakeholders.
  • Ability to maintain strict confidentiality across executive, HR, legal, and strategic partner matters.
  • Strategic Time & Calendar Architecture Skill in engineering complex, multi-time zone executive calendars aligned to strategic priorities and proactively filling capacity with high-value engagements.
  • Knowledge of conference and travel logistics planning with a productivity-first and convenience-first approach.
  • Communications & Decision Support Skill in converting high-volume inbound communications into concise, decision-grade executive inputs.
  • Skill in drafting executive correspondence and briefing materials in the C-Suite’s voice.
  • Skill in tracking commitments and cross-functional dependencies to disciplined closure.
  • Ability to synthesize large volumes of information into clear, actionable executive summaries.
  • Technical & AI Systems Skill in advanced Microsoft 365 tools including Outlook, Teams (multi-tenant), SharePoint, Excel, Word, and PowerPoint.
  • Skill in leveraging AI and generative AI tools for summarization, drafting, routing, research, and operational compression.
  • Ability to implement lightweight operational systems rapidly to improve executive efficiency.
  • Operating Cadence & Professional Discipline Ability to function effectively in a continuous, real-time executive synchronization model (“10-cadence”).
  • Ability to manage ambiguity, reprioritize rapidly, and perform effectively under pressure while sustaining a long-term executive partnership aligned with organizational growth.
Benefits
  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Flex spending accounts (FSA)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive operationsstrategic time optimizationcalendar architectureconference logistics planningdecision supportdrafting executive correspondencetracking commitmentssynthesizing informationAI systemsoperational systems implementation
Soft Skills
independent operationsound judgmentanticipating needsenforcing standardsmaintaining confidentialityconverting communicationsexecutive partnershipmanaging ambiguityperforming under pressureprofessional discipline