Digital Reach Agency

Operations Executive Assistant – Contractor

Digital Reach Agency

contract

Posted on:

Location Type: Remote

Location: Remote • New York • 🇺🇸 United States

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Salary

💰 $30 - $60 per hour

Job Level

Mid-LevelSenior

About the role

  • Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
  • Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
  • Maintain a single source of truth for internal documentation and agency processes.
  • Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
  • Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
  • Translate verbal instructions into detailed technical or operational tasks for the broader team.
  • Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
  • Assist in the rollout of new operational initiatives and internal process improvements.
  • Perform ad-hoc research and data organization to support executive decision-making.

Requirements

  • Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
  • Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
  • Strong organizational skills and comfort managing workflows (Asana experience preferred)
  • Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
  • Nice to have: NYC-based
Benefits
  • Position: Contractor
  • Location: Remote (US Based) with a strong preference for NYC
  • Hours: Starting at 20 hours per week

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementschedulingadministrative workflowsdata organizationGoogle SheetsExcelAsanatrackingKPI monitoring
Soft skills
organizational skillsproactiveenergeticthoughtfulcommunication