Depop

Senior Executive Assistant

Depop

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Job Level

Senior

About the role

  • Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritisation of meetings, and coordination across multiple time zones.
  • Handle travel arrangements, both domestic and international, and handle related logistics such as itineraries and expenses
  • Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning
  • Coordinate and facilitate Marketing & CX rituals and attend Org/team meetings as needed, taking and circulating notes/actions, tracking follow-ups, and ensuring actions are completed
  • Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed
  • Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross-functional sessions) by handling invites, agendas, materials, and logistics
  • Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave
  • Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs
  • Act as the main point of contact and coordinator for visitors to the New York office and also NY/US team visits to London
  • Partnering closely with the Internal Comms team, supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered - and consistent with the London team experience
  • Cultivate an engaging and dynamic environment & culture for NY office employees (including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance.)

Requirements

  • Experience as an Executive Assistant, partnering with Executive Team members and working with global / distributed teams
  • Willingness to accommodate UK working hours alongside US leadership team
  • Hands-on experience of diary and inbox management for a C-Level professional or VP+
  • Mac-literate with a good knowledge of G-Suite and Slack
  • Highly professional, dependable and discrete with excellent judgement
  • Ability to travel to the NY office regularly/as needed
  • Previous exposure to workplace experience, operations, facilities management is a bonus
  • Experience within a similar scale-up technology company or app is highly desirable
Benefits
  • Health + Mental Wellbeing Choice of two medical plans covered by United Healthcare - HDHP/HSA or PPO + FSA, Dental & Vision
  • Health Benefit Resources via Sequoia App, One Medical and Health Advocate
  • Access to additional programs - Headspace Meditation, Legal Shield, and our Employee Assistance Programme (EAP) where you have access to a confidential support network of expert advice 24/7
  • Disability and Critical Illness Insurance (UNUM)
  • 401(k) Retirement Savings
  • Work/Life Balance: 22 days annual leave + public holidays
  • 1 company-wide day off per quarter, for you to take some time for yourself and decompress
  • Impact hours: At Depop, we offer all full-time employees up to the equivalent of 2 days additional paid leave per year to volunteer. We allocate this time in hours to help you engage with your community with ease and flexibility.
  • Ability to work abroad for 4 weeks per year
  • Family Life: 18 weeks of paid parental leave for full-time regular employees
  • Shared parental leave, and paid emergency parent/carer leave
  • Learn + Grow: Twice yearly development chats and yearly performance reviews
  • Learning budget
  • Upskilling our employees with company wide training workshops, materials and resources
  • Your Future: Life Insurance (financial compensation of 2x your salary)
  • 401(k) Retirement Savings Plan
  • Depop Extras: Special milestones are celebrated with gifts and rewards!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdiary managementtravel arrangementslogistics coordinationmeeting prioritizationnote-takingfollow-up trackingpresentation preparationevent coordinationfacilities management
Soft Skills
professionalismdependabilitydiscretionexcellent judgementflexibilityproactivitycollaborationcommunicationorganizational skillsengagement