Executive Assistant, Operations
Padlet
Chief of Staff / Executive Assistant
DAYBREAKER
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteJob Level
Lead
About the role
- Serve as the bridge between Daybreaker, Belong Center, the Belong Institute, and the CEO’s personal brand initiatives (book, speaking, media).
- Track and manage key initiatives across all entities, ensuring follow-through and accountability.
- Act as a sounding board for strategic decisions and help translate vision into clear action plans.
- Prepare briefings, decks, and research for meetings with partners, publishers, media, and collaborators.
- Manage complex, multi-organization calendars, prioritizing high-impact meetings and events.
- Coordinate domestic and international travel, creating detailed itineraries and contingency plans.
- Handle expense reports, contracts, vendor communications, and payment processing.
- Maintain confidential documents and sensitive correspondence with discretion.
- Gatekeep and prioritize requests for the CEO’s time and attention.
- Draft, edit, and manage written and verbal communications on behalf of the CEO.
- Schedule, coordinate, and facilitate leadership meetings, ensuring agendas, notes, and action items are delivered.
- Represent the CEO with professionalism, warmth, and discretion in interactions with partners, funders, and community members.
- Foster alignment across teams, ensuring shared goals and a unified mission-driven culture.
- Anticipate needs and proactively solve problems before they escalate.
Requirements
- 5+ years experience in a Chief of Staff, Senior EA, or senior operations role supporting a high-profile founder or CEO.
- Demonstrated ability to manage cross-functional projects spanning multiple organizations or brands.
- Exceptional organizational skills and comfort managing complex logistics.
- Excellent written and verbal communication skills, with the ability to capture and represent the CEO’s voice.
- High emotional intelligence, impeccable discretion, and sound judgment.
- Proficiency with Google Workspace, Slack, and project management tools.
- Thrive in a fast-paced, entrepreneurial environment with shifting priorities.
