DAAD German Academic Exchange Service

Public Relations

• Responsible for reviewing complex expenditure reports as part of various funding programmes
• Advising intermediary recipients on the correct preparation of expenditure reports
• Calculating recoveries, including any applicable interest
• Initiating dunning procedures or payment reminders
• Preparing well-founded audit reports and result memos to support decision-making
• Regular communication with intermediary recipients as well as the relevant specialist, policy and legal units
• Supporting the preparation of internal reporting
• Compiling relevant statistical data

Case Officer — Review of Complex Expenditure Reports

• Create and administer grant agreements with universities in close coordination with the responsible specialist departments
• Process incoming funding requests
• Review usage reports for factual and arithmetic accuracy, including in-depth checks
• Advise universities on the correct preparation of these reports
• Initiate and monitor dunning procedures for outstanding usage reports, payments, or missing documents
• Determine recoveries, including any applicable interest
• Conduct written and verbal correspondence with grant recipients
• Coordinate with technical, policy, and legal departments
• Prepare result memos in cases of uncertainty
• Document audit findings
• Support reporting activities and the compilation of required statistics

Administrative Specialist – Review of Usage Reports, Mixed Programs Team

Counselor

• Responsible for the (labor) legal coordination and associated advisory services for the DAAD's external network (branch offices, German Science and Innovation Houses, Heinrich-Heine-Haus)
• Clarify labor and social security law questions concerning locally employed staff at currently 20 locations
• Assist with the alignment of standard employment contracts and supplementary agreements
• Handle personnel-related matters such as recruitments, fixed-term contracts, disciplinary proceedings, terminations, and issues related to maternity protection and parental leave
• Review contracts and compensation structures for new hires
• Manage communication with external law firms abroad
• Coordinate employment contracts and remuneration arrangements with the respective foreign representations (embassies/consulates-general)
• Advise locally employed managers on labor law matters
• Monitor legal developments abroad

Legal Officer – Labor Law Coordination and Advisory

• Responsible for the (labor) legal coordination and associated advice for the DAAD external network (foreign offices, German Science and Innovation Houses, Heinrich-Heine-House)
• Clarification of labor and social security law issues relating to locally employed staff at currently 20 locations
• Support in aligning template employment contracts and supplementary agreements
• Handling personnel-related issues such as recruitments, fixed-term contracts, dismissals, and matters relating to maternity protection and parental leave
• Review of contracts and compensation structures for new hires
• Communication with external law firms abroad
• Coordination of employment contracts and compensation arrangements with foreign missions (embassies/consulates-general)
• Clarification of national labor and social security law frameworks in coordination with local law firms and on-site payroll providers
• Advising locally employed managers on labor law questions
• Support for recruitment and selection procedures for locally employed staff at registered offices
• Monitoring legal developments abroad and deriving concrete recommendations for action for the respective sites.

Case Officer — Review of Complex Expenditure Reports

Administrative Specialist – Review of Usage Reports, Mixed Programs Team

Legal Officer – Labor Law Coordination and Advisory

Advisor for Labor Law Coordination and External Network Consulting