Administrative Assistant

• Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group.
• Completes work with a limited degree of supervision.
• Coordinate and maintain preventive and predictive maintenance schedules to minimize equipment downtime.
• Support work order planning, aligning labor, parts, and equipment resources to meet operational priorities.
• Compile, verify, and input data into spreadsheets, reports, and internal databases with high attention to detail.
• Generate maintenance and performance reports, track key metrics (e.g., PM compliance, backlog), and support continuous improvement efforts.
• Provide administrative support including scheduling meetings, arranging conference calls, and responding to internal and external inquiries.
• Prepare vendor documentation, submit payment requests, and respond to accounts payable questions.
• Maintain departmental procedures and documentation to support consistent operations.
• Participate in cross-functional team projects focused on business process improvement.

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