Administrative Assistant
The Voleon Group
Administrative Associate
Cummins Inc.
full-time
Posted on:
Location Type: Hybrid
Location: San Leandro • California • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group.
- Completes work with a limited degree of supervision.
- Coordinate and maintain preventive and predictive maintenance schedules to minimize equipment downtime.
- Support work order planning, aligning labor, parts, and equipment resources to meet operational priorities.
- Compile, verify, and input data into spreadsheets, reports, and internal databases with high attention to detail.
- Generate maintenance and performance reports, track key metrics (e.g., PM compliance, backlog), and support continuous improvement efforts.
- Provide administrative support including scheduling meetings, arranging conference calls, and responding to internal and external inquiries.
- Prepare vendor documentation, submit payment requests, and respond to accounts payable questions.
- Maintain departmental procedures and documentation to support consistent operations.
- Participate in cross-functional team projects focused on business process improvement.
Requirements
- Proven administrative or coordination experience (typically 3+ years), preferably in a maintenance or technical environment.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Proficient with Microsoft Office (Word, Excel, Outlook) and other business systems or databases.
- Solid understanding of preventive maintenance processes and familiarity with work order management.
- Ability to communicate clearly, work cross-functionally, and manage sensitive data with discretion.
- Critical thinking skills and the ability to analyze data, identify issues, and support decision-making.
- High school diploma or equivalent required; additional training or education in business or technical fields is a plus.
Benefits
- Base salary rate commensurate with experience.
- Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan.
- Cash Balance Pension Plan.
- Medical/Dental/Life Insurance.
- Health Savings Account.
- Domestic Partners Coverage.
- A full complement of personal and professional benefits.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data inputpreventive maintenancepredictive maintenancework order managementdata analysisreport generationmetrics trackingbusiness process improvementadministrative supportscheduling
Soft skills
organizational skillstime managementcommunicationcritical thinkingattention to detaildiscretionprioritizationcollaborationproblem-solvingadaptability
