Administrative Assistant

• Updating employee policies as needed, ensuring accuracy and confidentiality
• Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication
• Creating new hire orientation schedules, coordinating onboarding tasks (using platforms like Monday.com) and offering support to new hires and supervisors via email
• Participating in meetings among internal departments to verify consistency and accuracy with employee data
• Providing general administrative support, including responding to calls and emails, voicemails, and Slack messages
• Assisting with audits and reporting such as: Mandatory reports (ACA, BLS, and other Federal and State-mandated reports); Internal reports for all departments (DEI, status changes); Benefits insurance audits information gathering; Yearly internal compliance audits (SOC2, NIST, and 401(k))
• Supporting special HR projects, such as diversity and inclusion programs, employee surveys, and wellness programs
• Promoting internship opportunities and program events through recruiting platforms, social media and other forms of communication
• Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders
• Assisting with the planning and organization of internship orientations, workshops, and networking events
• Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities
• Conducting research projects related to industry trends, best practices, new technologies, and the impacts of AI on our industry
• Supporting internal and external People and Culture initiatives through networking and research
• Performing other miscellaneous administrative duties as needed

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