EnergySolutions

People and Culture Administrative Assistant

EnergySolutions

part-time

Posted on:

Location Type: Hybrid

Location: Portland • California, Oregon • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Salary

💰 $25 - $30 per hour

Job Level

JuniorMid-Level

About the role

  • Updating employee policies as needed, ensuring accuracy and confidentiality
  • Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication
  • Creating new hire orientation schedules, coordinating onboarding tasks (using platforms like Monday.com) and offering support to new hires and supervisors via email
  • Participating in meetings among internal departments to verify consistency and accuracy with employee data
  • Providing general administrative support, including responding to calls and emails, voicemails, and Slack messages
  • Assisting with audits and reporting such as: Mandatory reports (ACA, BLS, and other Federal and State-mandated reports); Internal reports for all departments (DEI, status changes); Benefits insurance audits information gathering; Yearly internal compliance audits (SOC2, NIST, and 401(k))
  • Supporting special HR projects, such as diversity and inclusion programs, employee surveys, and wellness programs
  • Promoting internship opportunities and program events through recruiting platforms, social media and other forms of communication
  • Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders
  • Assisting with the planning and organization of internship orientations, workshops, and networking events
  • Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities
  • Conducting research projects related to industry trends, best practices, new technologies, and the impacts of AI on our industry
  • Supporting internal and external People and Culture initiatives through networking and research
  • Performing other miscellaneous administrative duties as needed

Requirements

  • HS Diploma or GED Required
  • A minimum of 2 years of administrative work experience
  • General understanding of basic HR functions (Talent Acquisition, onboarding, offboarding, benefits, current regulations and laws applicable to payroll and benefits)
  • Excellent business writing skills with strong command of spelling, punctuation, and grammar
  • Basic to intermediate skill in MS Office tools including Word, Excel and PowerPoint (Skills tests will be required during the interview process)
  • Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up
  • Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences
  • Able to work independently and juggle competing priorities with minimal guidance
  • Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
  • Ability to maintain confidentiality and handle sensitive information professionally
  • Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse groups
  • A delightful personality and sense of humor
  • Must be able to commute and work from one of our offices located in Portland, OR, Oakland, CA, Orange, CA at least once/week
  • Background check, drug screen and authorization to work in the U.S. indefinitely are preconditions of employment
  • Not accepting applications from candidates residing in: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming
Benefits
  • Compensation is commensurate with experience
  • generous retirement package
  • Energy Solutions provides an excellent benefits package including medical, dental and vision insurance
  • other pre-tax contribution plans
  • Employee Stock Ownership Plan (ESOP)
  • Predominantly remote workforce with offices and a hybrid work opportunity (office attendance at least once/week)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative work experienceHR functionsTalent AcquisitiononboardingoffboardingbenefitsMS Officereportingauditscompliance
Soft skills
time managementorganizational skillsmulti-taskingattention to detailverbal communicationpresentation skillsinitiativeflexibilitycustomer serviceinterpersonal communication
Certifications
HS DiplomaGED