Administrative / Office Manager
Sprinter Health
People and Culture Administrative Assistant
EnergySolutions
part-time
Posted on:
Location Type: Hybrid
Location: Portland • California, Oregon • 🇺🇸 United States
Visit company websiteSalary
💰 $25 - $30 per hour
Job Level
JuniorMid-Level
About the role
- Updating employee policies as needed, ensuring accuracy and confidentiality
- Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication
- Creating new hire orientation schedules, coordinating onboarding tasks (using platforms like Monday.com) and offering support to new hires and supervisors via email
- Participating in meetings among internal departments to verify consistency and accuracy with employee data
- Providing general administrative support, including responding to calls and emails, voicemails, and Slack messages
- Assisting with audits and reporting such as: Mandatory reports (ACA, BLS, and other Federal and State-mandated reports); Internal reports for all departments (DEI, status changes); Benefits insurance audits information gathering; Yearly internal compliance audits (SOC2, NIST, and 401(k))
- Supporting special HR projects, such as diversity and inclusion programs, employee surveys, and wellness programs
- Promoting internship opportunities and program events through recruiting platforms, social media and other forms of communication
- Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders
- Assisting with the planning and organization of internship orientations, workshops, and networking events
- Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities
- Conducting research projects related to industry trends, best practices, new technologies, and the impacts of AI on our industry
- Supporting internal and external People and Culture initiatives through networking and research
- Performing other miscellaneous administrative duties as needed
Requirements
- HS Diploma or GED Required
- A minimum of 2 years of administrative work experience
- General understanding of basic HR functions (Talent Acquisition, onboarding, offboarding, benefits, current regulations and laws applicable to payroll and benefits)
- Excellent business writing skills with strong command of spelling, punctuation, and grammar
- Basic to intermediate skill in MS Office tools including Word, Excel and PowerPoint (Skills tests will be required during the interview process)
- Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up
- Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences
- Able to work independently and juggle competing priorities with minimal guidance
- Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
- Ability to maintain confidentiality and handle sensitive information professionally
- Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse groups
- A delightful personality and sense of humor
- Must be able to commute and work from one of our offices located in Portland, OR, Oakland, CA, Orange, CA at least once/week
- Background check, drug screen and authorization to work in the U.S. indefinitely are preconditions of employment
- Not accepting applications from candidates residing in: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming
Benefits
- Compensation is commensurate with experience
- generous retirement package
- Energy Solutions provides an excellent benefits package including medical, dental and vision insurance
- other pre-tax contribution plans
- Employee Stock Ownership Plan (ESOP)
- Predominantly remote workforce with offices and a hybrid work opportunity (office attendance at least once/week)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative work experienceHR functionsTalent AcquisitiononboardingoffboardingbenefitsMS Officereportingauditscompliance
Soft skills
time managementorganizational skillsmulti-taskingattention to detailverbal communicationpresentation skillsinitiativeflexibilitycustomer serviceinterpersonal communication
Certifications
HS DiplomaGED