People and Culture Administrative Assistant
EnergySolutions
Administrative Assistant – Office Manager
Brixmor Property Group
full-time
Posted on:
Location Type: Hybrid
Location: Carlsbad • California • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 - $65,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide high-level administrative support to the EVP, including calendar management, travel arrangements, and meeting coordination
- Prepare meeting materials such as PowerPoint presentations, informational binders, and reports
- Handle confidential information with discretion
- Answer and screen calls, sort and prioritize mail, and manage correspondence
- Assist with special projects, both recurring and ad hoc
- Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
- Coordinate meetings, both internal and external, including food and audio/visual equipment
- Greet external guests and assist in general administrative duties
- Oversee day-to-day operations of the Carlsbad office, ensuring a professional and efficient work environment
- Manage office supply inventory and ordering
- Coordinate with IT and building management for equipment and facility needs
- Maintain general and confidential files
- Ensure strong office morale and team collaboration
- Manage receptionist coverage and general front desk duties
- Efficiently manage the G&A budget and code office invoices for approval and payment
- Act as HR liaison for onboarding new employees
- Ensure new hires have the necessary equipment and support
- Be available to address questions, concerns, and troubleshoot issues
- Process legal documents including leases, amendments, and license agreements
- Maintain departmental databases and update reports regularly
- Conduct legal research as needed
- Liaise with tenants, attorneys, and internal departments to resolve issues
- Perform Notary Public duties (preferred but not required)
Requirements
- BA/BS undergraduate degree preferred
- Minimum 3–5 years of executive-level administrative support experience
- 2+ years of legal administrative support experience preferred
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to work independently and collaboratively in a team-oriented environment
- Strong analytical and problem-solving abilities
- Ability to manage multiple tasks and meet deadlines
- Professional demeanor and ability to interact with all levels of the organization
Benefits
- Very competitive pay commensurate with background and responsibilities
- Benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementsmeeting coordinationconfidential information handlinglegal document processinglegal researchoffice supply inventory managementbudget managementdata managementNotary Public
Soft skills
organizational skillstime managementverbal communicationwritten communicationanalytical skillsproblem-solvingteam collaborationindependenceprofessional demeanorinterpersonal skills
Certifications
BA/BS undergraduate degreeNotary Public (preferred)
