Brixmor Property Group

Administrative Assistant

• Provide high-level administrative support to the EVP, including calendar management, travel arrangements, and meeting coordination
• Prepare meeting materials such as PowerPoint presentations, informational binders, and reports
• Handle confidential information with discretion
• Answer and screen calls, sort and prioritize mail, and manage correspondence
• Assist with special projects, both recurring and ad hoc
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Coordinate meetings, both internal and external, including food and audio/visual equipment
• Greet external guests and assist in general administrative duties
• Oversee day-to-day operations of the Carlsbad office, ensuring a professional and efficient work environment
• Manage office supply inventory and ordering
• Coordinate with IT and building management for equipment and facility needs
• Maintain general and confidential files
• Ensure strong office morale and team collaboration
• Manage receptionist coverage and general front desk duties
• Efficiently manage the G&A budget and code office invoices for approval and payment
• Act as HR liaison for onboarding new employees
• Ensure new hires have the necessary equipment and support
• Be available to address questions, concerns, and troubleshoot issues
• Process legal documents including leases, amendments, and license agreements
• Maintain departmental databases and update reports regularly
• Conduct legal research as needed
• Liaise with tenants, attorneys, and internal departments to resolve issues
• Perform Notary Public duties (preferred but not required)

Administrative Assistant – Office Manager

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name
• Provide utility information to Construction Dept as needed
• Other duties as assigned by Supervisor

Administrative Assistant, Property Management

Administration

• Join Brixmor as a Construction Adminstrator in our Roswell, GA office to support our Construction Department with financial administration, project documentation, and clerical tasks for retail construction projects. This full-time role requires a solid understanding of the construction process, strong organizational skills, and proficiency with tools like e-Builder and Salesforce. If you’re detail-oriented and thrive in a collaborative environment, help us keep our projects on track and within budget. Responsibilities Manage construction-related administrative tasks, including: Assembling documents and setting up budgets in e-Builder Creating and amending commitments Reviewing invoices, pay applications, and lien waivers for accuracy Preparing architectural and GC contracts, RFP, and bid packages Maintaining consultant/GC lists, project files, and drawing library Monitor budgets and payment progress, running reports using accounting software Facilitate Property Management’s use of e-Builder Collect contractor Certificates of Insurance for Risk Management Handle general administrative duties (calendar management, correspondence, filing) Update reports and databases using e-Builder, Salesforce, JDE, and BI Support project assignments and interdepartmental communications

Construction Administrator

Director

• Manage five to seven Property Managers within the sub-region and report to the VP, Property Management
• NOI enhancement through expense management (including CAM recoveries), ancillary income events and programs, and managing utility resale operations
• Conduct property visits as required
• Bid, negotiate, scope and supervise contracted services for all properties
• Resolve maintenance issues, develop preventative maintenance plans, and direct property improvements
• Ensure property and tenant compliance and monitor energy consumption to conserve energy at each property
• Respond 24 hours, 7 days per week to any tenant issue or property emergency
• Mentor and train Property Managers and supervise FM and administrative personnel within the sub-region
• Identify initiatives and implement action plans benefiting the sub-region or region
• Capital project management and construction oversight
• Budgeting, controlling property expenditures, preparing monthly variance reports, and accounting as necessary
• Anticipate and address potential tenant problems and assist Legal and Cash & Collections departments as necessary with court proceedings
• Community involvement and municipal representation for the landlord

Director, Property Management

Legal Assistant

• Independently manages a wide variety of administrative functions in the department
• Processes a high volume of legal documents, including leases, amendments, license agreements and ancillary lease documents
• Provides general administrative duties: correspondence, copying, filing, mailing, and answering phones
• Acts as a liaison with other departments, tenants, and tenant attorneys to resolve issues or refer to others for resolution
• Legal research, as necessary
• Prepares and maintains monthly reports and other legal documentation as needed
• Uses software programs to update reports on a regular and timely basis
• Maintains departmental databases of various documents
• Arranges conference calls as needed
• Performs Notary Public duties as needed (preferred but not required)

Project Manager

• Overview: The Project Manager will report to the VP of Construction and partner with the VP of Redevelopment in the region.
• The Project Manager is responsible for management, coordination, and oversight of assigned construction activities, with primary focus on redevelopments (intensive redevelopments, anchor repositioning, and outparcels) within the company’s portfolio.
• The position requires a proven track record in management of multiple retail construction and re/development projects, consultant oversight, initiative, professional judgment, and confidentiality.
• Regular travel throughout the region is required.
• Responsibilities: Manage assigned construction related tasks associated including but not limited to: Project planning and estimating, Lease exhibit preparation/review/negotiation, Plan review, Consultants Management, Entitlement Management, Bid & Award procedures, Contract negotiation and administration, Manage projects to achieve project goals and fulfil required lease commitments according to approved schedule & budget, Organize, manage and track multiple tenant improvement projects simultaneously, Manage capital improvement projects (if required).
• Partner with regional and corporate redevelopment teams from project inception to completion.
• Build Tenant and Contractor relationships
• Participate in the mentoring, growth and career path development of others.
• If required, will manage or assist in the management of projects outside primary region

Construction Project Manager

• The Project Manager will be based in our Orlando, FL office and will report to the VP of Construction in the South region.\n• The Project Manager is responsible for the management, coordination and general oversight of all assigned construction activities undertaken at company owned or managed properties.\n• Regular travel throughout the region is required.\n• Responsibilities: Project planning; Estimating; Lease exhibit preparation/review/negotiation; Tenant Communication and Progress Tracking; Plan reviews; Hire/Manage/Suggest and coordinate outside Consultants; Manage entitlements; Bid & Award; Contract negotiation; Contract administration; Manages projects to achieve project goals and fulfil all lease commitments according to approved schedule & budget.\n• Organize and track multiple tenant improvement projects and insure tenant spaces are delivered on time.\n• Assist with capital improvement projects on as needed basis.\n• Depending on current work load in region, may be required to manage or assist in the management of projects outside primary region.\n• Education & Experience: Associate degree or a foreign equivalent in Civil Engineering, Civil Engineering Technology, Construction Management or related field and 3 years of experience in the job or related field.\n• Managing a commercial real estate retail construction portfolio. Drafting and or overseeing project drawings/plans and specifications. Reviewing engineering CADD drawings and Revit Models through design phase to ensure coordination between engineering disciplines. Collecting, reviewing/ analyzing Inspection reports including: DSS/Hazmat, Asbestos, Geotech, Phase 1 Environmental, Structural, Asphalt, Concrete, Mechanical/Electrical, and Architectural. Estimating of Commercial construction projects. Managing project financials; Developing and Maintaining project schedules; Completing Project site reviews.\n• Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.