CreatorIQ

Executive Assistant – Operations Coordinator

CreatorIQ

full-time

Posted on:

Location Type: Remote

Location: Remote • Utah • 🇺🇸 United States

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Salary

💰 $116,500 - $127,000 per year

Job Level

Mid-LevelSenior

About the role

  • The Executive Assistant & Operations Coordinator provides high-level administrative and operational support to the CEO and CFO.
  • Ensure the seamless management of office facilities and logistics in support of the Chief People Officer (CPO).
  • Provide executive administrative support while overseeing efficient operations within co-working spaces.
  • Assist in managing complex scheduling for executive leadership across multiple time zones.
  • Plan and coordinate internal meetings, leadership retreats, town halls, and company-wide events.
  • Handle executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
  • Process and track executive and company expenses, ensuring compliance with finance policies.
  • Create and process purchase orders (POs) as needed for executive and operational expenses.
  • Support executives with meeting preparation, project tracking, and key deadline management.
  • Maintain and update office-related resources in Notion, ensuring accuracy and accessibility.
  • Coordinate communication and alignment between teams.

Requirements

  • A natural gift for administration—thrives on organization, structure, and executing operational tasks with precision.
  • Experience in executive administration, office management, travel coordination, and expense processing.
  • Strong organizational and multitasking abilities to seamlessly manage both executive support and office operations.
  • Dynamic and adaptable—enjoys working in a fast-paced environment, adjusting priorities, and problem-solving on the fly.
  • Excellent communication skills to liaise between executives, teams, and office management.
  • Proficiency in Google Suite, expense management platforms (e.g., Navan, Expensify), and facility management tools (e.g., WeWork, Industrious).
  • Ability to handle confidential information with discretion and professionalism.
  • Proactive and resourceful—takes initiative, works independently, and thrives on managing multiple priorities.
Benefits
  • People: work with talented, collaborative, and friendly people who love what they do.
  • Guidance: utilize our learning platform to fully get the training and tools you’ll need to become successful here from your first day with us.
  • Surprise meal stipends: work from home can’t stop the enjoyment of someone else making a meal for you!
  • Work/life harmony: 15 days vacation, floating and set holidays, wellness allowance, and paid parental leave.
  • Whole Health Package: medical, dental, vision, life, disability insurance, and more.
  • Savings: a 401k (USA) plan to help you plan ahead.
  • Work from home stipend: to assist you in setting up a home office that works for you (or buy a new dog leash - your choice!).

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive administrationoffice managementtravel coordinationexpense processingschedulingproject trackingpurchase order processing
Soft skills
organizationmultitaskingadaptabilityproblem-solvingcommunicationdiscretionproactivityresourcefulness