ControlPlane

Executive Assistant – 12 month FTC

ControlPlane

contract

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Serve as the CEO’s trusted right hand, ensuring seamless business and personal operations, aligning priorities and best practices, and operating autonomously to anticipate needs, mitigate risks, and resolve issues
  • Manage the CEO’s inbox and communications by monitoring, summarising, and responding on their behalf, while serving as the primary point of contact for clients, partners, and internal stakeholders
  • Oversee heavy diary management and complex scheduling across business and personal commitments (including outside core hours) while coordinating end-to-end internal and external meetings with venues, agendas, note-taking, action tracking, and follow-ups
  • Coordinate extensive international business and personal travel across the US and Europe, including full itineraries, transport, and expenses
  • Prepare, review, and proof high-quality documents, presentations, and written communications on behalf of the CEO
  • Manage and reconcile expenses accurately and efficiently
  • Oversee personal home matters, errands, special projects, and personal/family gifts
  • Provide hands-on problem-solving to ensure technology, systems, and office operations run smoothly

Requirements

  • 5+ years supporting founders, directors, or business owners as an Executive/Personal Assistant in a startup or small–to–mid-size tech environment, with experience reviewing technical documentation, improving processes, and structuring information efficiently
  • Highly organised, solutions-driven Executive Assistant who remains calm in fast-paced, high-pressure environments. Discreet and diplomatic, exercising sound judgement and strict confidentiality, with a proactive, growth-focused approach to continuous improvement and impactful support
  • Exceptional written and interpersonal communication skills with strong attention to detail, collaborating effectively to build positive relationships across all levels
  • Strong planning, prioritisation, and time management, delivering complex strategic tasks efficiently using deep-focus principles to maintain quality, productivity, and consistency
  • Confident early adopter of technology with advanced proficiency in Google Workspace and Microsoft Office, able to troubleshoot daily technical issues and quickly learn new tools and systems
  • Resourceful and proactive problem solver who anticipates needs, takes initiative, and demonstrates accountability through dependable execution
  • Responsive to urgent matters outside core working hours when required, demonstrating adaptability, reliability, and strong commitment.
Benefits
  • Generous and competitive salary
  • Bonus
  • Pension
  • 33 days of paid holiday, including paid leave for the standard 8 UK Bank Holidays
  • Cycle to Work scheme
  • Enhanced Parental Leave
  • Private Medical Insurance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
diary managementschedulingdocument preparationexpense managementtechnical documentation reviewprocess improvementinformation structuringproblem-solvingattention to detailstrategic task delivery
Soft Skills
highly organisedsolutions-drivencalm under pressurediscreetdiplomaticsound judgementconfidentialityproactiveresourcefuladaptability