Coats

Customer Services Officer

Coats

full-time

Posted on:

Location Type: Office

Location: Vietnam

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About the role

  • Provide first line support to customers on their day-to-day general enquiries on products and service
  • Proactively explore customer needs and pain points through daily interactions and coordinate with the Commercial team to maximize sales leads and opportunities through internal collaboration tools
  • Maximize "Sell What We Have" and manage customer enquiries on stock availability check and requests for urgent delivery by offering alternative items available in stock to customers
  • Administer customer orders by coordinating with internal functional teams to strive for meeting customer requests accurately and promptly in compliance to internal policies and best practices.
  • Enter orders into system and communicate ETD with customers (for customers who do not use eCommerce platform)
  • Manage to revise or cancel orders as per customer’s requests and corresponding company policies and good practices
  • Monitor and track orders to ensure they are processed successfully internally to meet customer delivery requirement.
  • Communicate proactively, accurately and timely to customers when orders are not processed successfully or fail to deliver as per customer’s requests due to customer issues or internal reasons.
  • Coordinate with internal functional teams (Commercial, Sales Support, Planning, Supply Chain, Warehouse etc…) and external parties (forwarders, courier companies, customs etc…) for delivery arrangement including proforma invoice, shipping instruction and corresponding documents.
  • Manage and process customer consignment stock (if applicable).
  • Enter sample/DTM request into online sampling platform and communicate ETD with customers (for customers who do not use online sampling platform)
  • Coordinate with functional teams (Commercial, Sales Support, Lab, Planning, Supply Chain, Warehouse etc…) to ensure customer sample requests are executed and delivered as sampling service lead time
  • Be the process owner of customer complaint management to ensure complaints are received, registered, communicated, escalated (when needed), resolved and closed in efficient, empathetic and accurate manner
  • Be sensitive to subtle indications of changes or dissatisfaction with the account and report to immediate supervisor
  • Coordinate and collaborate with internal functional teams (Commercial, Finance, Supply Chain etc…) in responding and resolution of complaints in speed
  • Manage returns, issue of credit/debit notes and invoicing adjustment as to close customer complaints in compliance to internal policies and best practices
  • Support customer digital adoption by selling the benefits and providing training to customers of the established digital tools
  • Manage customer enquiries of the use of digital tools and troubleshoot customer issues, escalate and follow up with respective functional teams to sustain / enhance the use digital tools by customers
  • Identify and escalate to the immediate supervisor any opportunity for process improvement
  • Actively promote products and services to customers to increase sales
  • Identify potential opportunities for further share growth with existing customers
  • Assist customers to select right thread for their application
  • Following up on prospects and potential that have been previously identified

Requirements

  • Bachelor's Degree in Business Administration or related field
  • From 3/5 years of relevant experience ideally in manufacturing, production, footwear and textile industries
  • Excellent communication and negotiation skills in English, speaking Chinese is an advantage
  • Independent, good organizational skills, problem solver, able to work under pressure and tight timeline
  • Strong in Microsoft Office (Word, Excel), experienced with SAP or similar system is preferable
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
order managementcustomer complaint managementdigital tools trainingsales lead generationstock availability managementprocess improvementnegotiationproblem solvingcustomer service
Soft Skills
communicationorganizational skillsindependenceability to work under pressureempathy
Certifications
Bachelor's Degree in Business Administration