Clinton Health Access Initiative, Inc.

Human Resources Coordinator

Clinton Health Access Initiative, Inc.

full-time

Posted on:

Location Type: Office

Location: Kampala • Uganda

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Tech Stack

Chai

About the role

  • Provide guidance to Country Leadership Team on compensation and equity, HR procedures and policy interpretation, country labor laws compliance, recruiting and retention strategies.
  • Advise CLT on compensation decisions by analyzing internal data and providing recommendations that align with CHAI's compensation framework.
  • Maintain, monitor and manage accuracy of HR data including confidential personnel files.
  • Maintain and track all records on employee leave, benefits, medical insurance cover and changes in personal details.
  • Work with other CHAI HR staff to facilitate employment agreements and interpret labor regulations and HR related legal issues for country office and international staff.
  • Perform and support HR audits and support reviews and changes to HR related manuals and documents.
  • Conduct periodic review of Employee Handbook, Office manual, Safety and Security guide and other relevant CHAI manuals in consultation with CLT.
  • Maintain reasonable knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
  • Work with CLT and Managers to complete administrative work related to HR processes including development and review of the job descriptions, contract renewals, payroll changes etc. in a timely manner.
  • Coordinate the pre-hiring process including job posting and advertising, candidate sourcing, panel interview coordination and participation in the panel level interviews.
  • Facilitate the in-country employee onboarding and orientation activities for national and international staff.
  • Assist with full termination processes in-country and with Boston HR team, ensuring coordination with payroll.
  • Facilitate visa application processing for international visitors.
  • Administer health and welfare plans including enrolments, changes, and terminations.
  • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Manage the employee group pension scheme, life insurance policy and other CHAI benefits.
  • Process all benefits enrolment forms, vendor invoices and reconcile payments in close collaboration with the Finance and Administration team.
  • Provide coaching, guidance and communication as needed to Program Managers and supervisors on various topics.
  • Work alongside CLT and Managers to provide guidance and input on team restructures, workforce planning and succession planning.
  • Proactively identify opportunities to equip staff with resources that support professional development and internal mobility.
  • Facilitate training to staff as required.
  • Maintain Training and Development files.
  • Advise country/program leadership and staff on building team morale, increasing productivity and retention, and resolving complex employee relations issues.
  • Provide guidance on practices that promote effective and harmonious working relationships.

Requirements

  • Understanding of HR lifecycle processes
  • Experience in fast-paced, results-oriented environments such as nonprofits, international development, consulting, or similarly complex global organizations
  • Excellent interpersonal and cross-cultural communication skills
  • Strong project management abilities
  • Demonstrated experience in coordinating recruitment, onboarding, performance cycles, learning programs, etc.
  • Ability to work independently with minimal supervision.
  • Bachelor’s degree in human resources, Business Administration, Industrial/Organizational Psychology, Public Administration, or a related field.
  • Not less than 4 years of professional experience in HR, talent management, HR operations, recruitment, employee relations, or similar HR functions.
Benefits
  • Health and welfare plans including enrolments, changes, and terminations
  • Employee group pension scheme
  • Life insurance policy
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR lifecycle processesrecruitmentonboardingperformance managementemployee relationsHR auditsdata analysiscompensation analysisregulatory complianceproject management
Soft Skills
interpersonal skillscross-cultural communicationcoachingguidanceteam morale buildingproblem-solvingindependent workorganizational skillsleadershiptraining facilitation