Clinigen

Accounts Payable Assistant

Clinigen

full-time

Posted on:

Location Type: Hybrid

Location: Weybridge • United Kingdom

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Tech Stack

ERPOracle

About the role

  • - Ensure invoices are processed accurately and paid to terms (UK and ROW).
  • - Ensuring invoices are sent to the relevant approvers and returned in a timely manner.
  • - Ensure the business follows the purchase order process
  • - Ensure supplier accounts are created and maintained with verified information
  • - Work closely with the business to ensure that invoices are approved in an accurate and timely manner, purchase orders are in place and suppliers are paid to terms.
  • - Responsible for debit balances on AP Creditors Ledger.
  • - Supplier statement reconciliations – ensuring all invoices are received, accounted for and copies requested when not received by email/post.
  • - Maintain the accounts payable inbox and take ownership on all invoices and queries assigned to you are completed through to resolution.
  • - Ensure supplier & business queries are managed within that team’s SLA
  • - Complex monthly reconciliations of TOP supplier accounts e.g. GRNI, Intercompany
  • - Monthly reconciliations of bank accounts and journal posting
  • - Preparing month end accruals.
  • - Direct debit/ payment on account allocations.
  • - Provide supporting documentation for auditor queries.
  • - Attend monthly stakeholder calls with key suppliers.
  • - Support on ad hoc projects & initiatives
  • - Assist in highlighting and solving process improvements
  • - Collaboration & clear communication with the business and other stakeholders

Requirements

  • - Demonstrable experience of working in a similar role is essential.
  • - Experience of working with multiple international legal entities and multiple currencies is advantageous.
  • - Previous experience working with an ERP system (AP) is essential. Experience working with Oracle is desirable.
  • - Experience working in the pharmaceutical / healthcare / life sciences industry is advantageous.
  • - Highly computer literate; experience operating with all Microsoft Office software, including a proficiency in Excel to include V-look ups & pivot tables.
  • - English and Mathematics GCSE grades A-B (or equivalent).
  • - Excellent written and verbal communication skills, with an ability to build relationships with internal and external stakeholders
  • - Hold a high level of attention to detail and accuracy, with the ability to problem solve independently
  • - Good organisation and prioritisation skills, with the ability to meet deadlines
Benefits
  • - 27 days holiday plus 8 bank holidays
  • - Pension contributions - 4.5% matched
  • - Life assurance - 4x annual salary
  • - Flexible Benefits Platform with £25/month Company contribution
  • - Annual salary review
  • - Independent financial advice service
  • - Enhanced Employee Assistance Programme
  • - Shopping discounts with retailers
  • - Long service awards
  • - Recognition scheme & employee of the year awards
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice processingpurchase order managementsupplier reconciliationmonthly reconciliationsjournal postingmonth end accrualsdebit balance managementproblem solvingdata analysis
Soft Skills
attention to detailcommunicationrelationship buildingorganisationprioritisationindependent problem solvingcollaborationtime managementstakeholder managementadaptability
Certifications
GCSE EnglishGCSE Mathematics