Cleantek Industries Inc.

Administration

• Manage the day-to-day operations of the Calgary office and ensure an efficient, professional work environment
• Maintain common office areas including reception, boardroom, kitchens, storage areas, and filing systems
• Manage office inventory including stationery, kitchen supplies, furniture, office equipment, marketing materials, and snacks
• Coordinate incoming and outgoing mail, courier shipments, and document deliveries including customs documentation when required
• Oversee office operations, including building services, maintenance, and access/security management
• Manage vendor relationships, monitor service performance, and coordinate issue resolution
• Perform general administrative tasks including filing, document management, scanning, photocopying, and correspondence handling
• Coordinate onboarding and offboarding logistics in collaboration with HR and department leaders
• Arrange employee workstations, equipment, access badges, and office access
• Coordinate computer setup, phone provisioning, and system access with IT
• Set up employees within internal systems including Business Central, SharePoint, Expensify, Adobe, and company distribution lists
• Schedule internal and external meetings and coordinate meeting logistics
• Prepare meeting agendas, materials, and minutes when required
• Assist with preparation of internal presentations, reports, spreadsheets, and supporting documentation

Office Administrator

Accounts Receivable

• Generate and send accurate invoices to customers based on orders, contracts, or services rendered.
• Ensure all invoices are processed and submitted on time.
• Monitor aging reports to track outstanding customer balances and follow up on overdue invoices.
• Respond to customer inquiries related to invoices, payments, and account balances.
• Regularly reconcile accounts receivable ledger to ensure accuracy and resolve any discrepancies.
• Prepare and generate regular reports on accounts receivable status, including aging reports, and provide insights to management.

Office Administrator

Accounts Receivable Clerk