Office Administrator

Cleantek Industries Inc.

Office Administrator supporting daily operations at Cleantek Industries in Calgary. Manage office coordination, employee onboarding, vendor management, and administrative tasks.

Posted 5/11/2026full-timeCalgary • 🇨🇦 CanadaJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage the day-to-day operations of the Calgary office and ensure an efficient, professional work environment
Maintain common office areas including reception, boardroom, kitchens, storage areas, and filing systems
Manage office inventory including stationery, kitchen supplies, furniture, office equipment, marketing materials, and snacks
Coordinate incoming and outgoing mail, courier shipments, and document deliveries including customs documentation when required
Oversee office operations, including building services, maintenance, and access/security management
Manage vendor relationships, monitor service performance, and coordinate issue resolution
Perform general administrative tasks including filing, document management, scanning, photocopying, and correspondence handling
Coordinate onboarding and offboarding logistics in collaboration with HR and department leaders
Arrange employee workstations, equipment, access badges, and office access
Coordinate computer setup, phone provisioning, and system access with IT
Set up employees within internal systems including Business Central, SharePoint, Expensify, Adobe, and company distribution lists
Schedule internal and external meetings and coordinate meeting logistics
Prepare meeting agendas, materials, and minutes when required
Assist with preparation of internal presentations, reports, spreadsheets, and supporting documentation

Requirements

What you’ll need

2 to 5 years of experience in office administration, office management, operations coordination, or executive administrative roles
Experience managing office operations, vendors, and administrative systems in a professional office environment
Strong organizational and time management skills with the ability to prioritize multiple responsibilities
Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)
Experience working with document management systems such as SharePoint or similar platforms
Familiarity with business systems such as ERP platforms, expense management tools, and electronic document signing tools is considered an asset

Benefits

Comp & perks

Health insurance
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office administrationoffice managementoperations coordinationdocument managementvendor managementtime managementorganizational skillsMicrosoft OfficeERP platformsexpense management tools

Soft Skills

strong organizational skillstime managementability to prioritizecommunication skillscollaborationproblem-solving