Clarion Events

Executive Assistant

Clarion Events

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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Job Level

Junior

About the role

  • **Key Responsibilities:**
  • - Diary management for four executives, learning their different approaches and preferred scheduling.
  • - Travel:
  • - Researching, presenting, and booking travel itineraries as per brief.
  • - Arranging visas and understanding all requirements for any additional travel documentation.
  • - Booking taxis for travel and meetings.
  • - Administration of travel expenses, reconciliation of credit cards, raising POs and invoices, setting up new suppliers per Directors’ instructions. Booking couriers and occasionally managing outgoing post.
  • - Preparing Directors for meetings, including booking meeting rooms; arranging catering and refreshments; meeting and greeting external clients; preparing and collating copies of meeting materials, etc.
  • - General assistance to the wider team and Directors on an ad-hoc basis.
  • - Covering work during holiday/sick leave within the team and general assistance with overflow work during busy periods.
  • - Assist with ad-hoc projects and tasks.

Requirements

  • **Knowledge, Skills & Behaviours:**
  • - Previous solid PA experience within a scaled business.
  • - Excellent organisational skills, with exceptional attention to detail.
  • - Excellent written and spoken communication skills.
  • - Experience with Outlook calendar is essential.
  • - Proficient user of Microsoft Word, Excel and PowerPoint.
  • - Professional and enthusiastic attitude; remaining friendly and respectful at all times.
  • - Ability to work autonomously; takes the initiative with a proactive approach; and can meet tight deadlines.
  • - Confident, punctual, and discrete.
Benefits
  • - 25 days’ holiday plus bank holidays
  • - End of year wellbeing shutdown (closed for the last week of the year)
  • - Celebration day off (e.g. birthday, Diwali, Eid, etc)
  • - Summer Hours in August (3pm finish on Fridays)
  • - Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
  • - Pension Scheme
  • - Private Medical Insurance
  • - Health Cash Plan
  • - Wellbeing Library (MYNDUP)
  • - Mentoring Programme
  • - Subsidised Café
  • - Season Ticket Loan
  • - Cycle to Work Schemes
  • - Free on-site gym and shower facilities
  • - Free eyesight tests
  • - Free flu vaccination – offered on site once a year for all employees
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
diary managementtravel itinerary bookingvisa arrangementstravel expense administrationcredit card reconciliationPO and invoice processingmeeting preparationproject assistance
Soft Skills
organisational skillsattention to detailwritten communicationspoken communicationproactive approachability to work autonomouslypunctualitydiscretion