City of Hamilton, Ohio

General

• Reporting to a Program Manager, develops, implements and evaluates health promotion programs and policies in collaboration with Manager, staff, and community partners.
• Develops and monitors an annual work plan in conjunction with Program Manager.
• Collaborates with internal and external partners on the development, implementation and evaluation of integrated health promotion initiatives.
• Provides expertise and consultation on specific health promotion subject area to staff from Public Health Services, other City departments, municipal government, community agencies, and human service professionals as needed.
• Makes recommendations to Program Manager based on system data, evaluation results and other factors.
• Prepares work plans, reports, and presentations for various committees.
• Represents the Division/Program on relevant committees, agencies, and/or community boards.

Health Promotion Specialist

Planner

• Reporting to the Cultural Heritage Program Lead in the Heritage and Urban Design Section.
• Reviews and provides comments on Planning Act applications and applications for alterations to heritage properties submitted to the City.
• Researches and reports on buildings and landscapes proposed for designation under Ontario Heritage Act and prepares and administers heritage planning policies.
• Research the construction, architectural style and historical associations of buildings, cultural heritage landscapes, and districts proposed for designation under the Ontario Heritage Act or listing on the City's Municipal Heritage Register.
• Locate and interpret public documents and archival records for heritage background reports.
• Make site visits, take photographs and make records for heritage designation and funding purposes.
• Co-ordinate and act as resource person for the Hamilton Municipal Heritage Committee and Sub-Committees.
• Provide technical advice to committees and associations on heritage preservation issues.
• Prepare reports, policy and implementation strategies for properties and districts subject to Heritage designation by-laws.
• Review and provide comments on demolition, zoning and all development applications.
• Receive and answer inquiries from staff, public, other departments, agencies, developers, public and Council on heritage designation and property issues.
• Collect data, analyse and advise on heritage building and cultural heritage landscape conservation methods and materials.
• Meet with and provide technical advice to property owners on alterations to heritage buildings.
• Provide technical support for the administration of various programs.
• Identify and secure outside grant or loan funding for heritage conservation projects.
• Instruct co-op students, building contractors and contract staff or consultants.
• Perform other duties as assigned which are directly related to the major responsibilities of the job.

Cultural Heritage Planner

Safety Specialist

• Responsible for strategic planning, analysis and development of health, safety and wellness programs
• Provide technical guidance, education and training on health and safety issues
• Develop and deliver corporate and departmental occupational health and safety audits
• Facilitate compliance with health and safety legislation
• Collaborate with key internal stakeholders for program development

Health, Safety & Wellness Specialist

Consultant

• Deliver and administer core transactional and portfolio management functions
• Manage real estate projects and transactions
• Undertake research and analysis for real estate interests
• Utilize econometric models for site developments
• Develop and implement real estate policies and procedures
• Provide professional advice to City departments
• Represent the City at various committees
• Prepare detailed reports and presentations
• Ensure compliance with relevant statutes and regulations

Real Estate Consultant

Project Manager

• Manage specific corporate and departmental projects
• Identify continuous improvement opportunities
• Responsible for project management services and risk management
• Engage in statistical analysis for service delivery improvement
• Consult and liaise with various government agencies
• Report regularly on project status and staff performance
• Coordinate and manage project timelines and budgets

Project Manager, Service Coordination

Executive Assistant

• Provides secretarial and administrative duties for the Managers and sectional staff.
• Responsibilities include scheduling meetings, preparation of correspondence and minutes, maintaining sectional files and tracking, and other related administrative duties.
• Prepares, composes and proofreads correspondence on a variety of routine matters.
• Drafts communication for general staff notices or information to be shared for the consideration of the Managers.
• Acts as a contact for Managers and ensures information is disseminated to appropriate staff.
• Schedules appointments, arranges meetings including the preparation and distribution of agendas and other materials, books meeting rooms, set-up of audio-visual equipment, coordination of food/beverage as required and informs participants of same.
• Takes dictation/minutes of meetings and performs transcription as required.
• Records and reports approved staff absences, vacation, overtime, premiums, other HR and financial related items.
• Coordinates arrangements for staff training, attendance at courses, workshops, conferences, and memberships as required.
• Sets up and maintains an office filing system (hard copy and electronic) for correspondence, reports, documents, records, and financials in accordance with the Records Retention By-law, including tracking and updating employee training, inventory and contact lists, and similar items.
• Coordinates general office functioning tasks including, requisitioning and maintaining an inventory of office supplies and equipment; assisting with office equipment malfunctions or required maintenance/calibration, sorting and distributing incoming mail, processing outgoing mail, courier deliveries, filing and photocopying.
• Orders supplies, equipment, uniforms, protective wear, computers, software, and cellular devices for staff; coordinates onboarding equipment and support for new staff as required.
• Manage and maintain invoices, PCard, and coordinates Manager approvals. Investigates discrepancies and reconciles outstanding balances.
• Works with other divisional Administrative Secretary to ensure area coverage is maintained during absences such as vacation, hybrid work, meeting attendance, lunch hours/breaks, etc.
• Provides support and back up to other Sectional Administrative Secretaries and to the Director’s Administrative Assistant.

Health Promotion Specialist

Cultural Heritage Planner

Health, Safety & Wellness Specialist

Real Estate Consultant

Project Manager, Service Coordination

Administrative Secretary, Licensing & By-Law Services