Senior Executive Assistant
Citi
full-time
Posted on:
Location Type: Hybrid
Location: Jersey City • New Jersey • New York • United States
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Salary
💰 $91,690 - $119,610 per year
Job Level
About the role
- Proactively manages day to day calendar(s) for the Managing Directors
- Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
- Prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other deliverables
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
Requirements
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
Benefits
- medical, dental & vision coverage
- 401(k)
- life, accident, and disability insurance
- wellness programs
- paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationpresentation creationspreadsheet managementexpense report trackingtravel arrangementinvoice processingad-hoc reporting
Soft Skills
written communicationverbal communicationself-motivateddetail orientedcoachingguiding