Maintain and update vendor records to ensure accuracy and completeness
Identify and suggest improvements to vendor setup processes and controls
Contact clients to verify payment method setup and changes
Assist in-office with organizing office materials, including putting away envelopes and other printing supplies
Enter vendor and payment records accurately into accounting or ERP systems while maintaining confidentiality
Build and maintain positive relationships with clients and internal departments by responding promptly and professionally to clients via phone and email
Support special projects, including annual 1099 preparation and other seasonal reporting
Perform additional administrative and operational tasks as needed to support department efficiency
Print checks for accounts payable and ensure all payment details are accurate
Handle outgoing mail and accounts payable checks, including trips to the post office/FedEx office
Assist with audit requests by gathering and preparing required documentation
Provide support to Accounts Payable Analysts and other team members with various tasks as needed
Perform other duties as assigned

Requirements

Generally, any combination of education that would provide the required knowledge and skills for successful performance would qualify. A typical method of demonstrating these requirements would be:
EDUCATION: Minimum of 2 years college preferred
EXPERIENCE: Prior experience in accounts payable, finance operations, or related field preferred
KNOWLEDGE OF:
Purposes, methods, and practices of financial and accounting record keeping
Proficient accounting software and Microsoft Office (Word, Excel, Outlook) skills
Proper and effective use of English grammar and communication skills (oral and written)
Ability to effectively listen to and empathize with clients
Candidates must also have the ability to:
Align with Charter Impacts core beliefs and business philosophy
Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff
Adapt quickly to change
Learn the appropriate rules, regulations and technical procedures specifically related to processing accounts payable for non-profit organizations and charter schools
Understand and carry out directions in an independent manner
Have strong attention to detail and organizational skills
Effectively communication skills, both written and verbal
Handle sensitive financial information with discretion
Provide excellent communication and interpersonal skills
Experience with the following is a plus:
Sage Intacct Accounting
Any third-party procurement system

Benefits

As a remote-first organization, we embrace flexibility and collaboration across teams. To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.
Opportunities to connect: Engage in frequent virtual and in-person team-building events.
Incredible colleagues: Work alongside a passionate team making a real impact.
Competitive compensation & benefits: Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match—and much more!
Generous paid time off: Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
Employee Referral Bonus Program: Earn a bonus for successful referrals.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

accounts payablefinancial record keepingMicrosoft OfficeSage Intacct AccountingERP systemspayment processingdata entryaudit preparationreportingvendor management

Soft skills

communication skillsinterpersonal skillsattention to detailorganizational skillsteam collaborationadaptabilityempathyindependencelistening skillsprofessionalism