Executive Assistant
Cents
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $70,000 - $75,000 per year
About the role
- Provide high-level administrative support to the CEO, and executive team as needed, including calendar management, travel coordination, and meeting preparation.
- Serve as a key point of contact between executives and internal/external stakeholders.
- Organize and prioritize competing demands, ensuring the CEO’s time is optimized.
- Prepare, review, and manage presentations, reports, and documents.
- Take meeting minutes and track follow-ups to ensure accountability and progress on key initiatives.
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment.
- Manage office supplies, shipping, equipment, and vendor relationships.
- Coordinate meetings, team events, and celebrations to foster company culture and engagement.
- Partner with the Chief of Staff and VP of People to plan and execute culture-building initiatives, team experiences, and engagement activities.
- Assist with onboarding new employees by setting up workstations, procuring access tools, and creating a seamless first-day experience.
- Ensure compliance with office policies and procedures.
- Track and manage budgets for office expenses.
- Organize and maintain company documents, records, and databases.
- Assist with special projects, including research, reporting, and event planning.
- Assist with company-wide communications and events as needed.
Requirements
- 1–3 years as an Executive Assistant, Office Manager, or similar role in a fast-paced startup or tech environment.
- Must have a clear professional presence in order to communicate effectively with investors, shareholders, and other high-value contacts.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Tech-savvy, with proficiency in tools like Google Workspace, Microsoft Office, and Slack. Project management software like Notion and Asana is a plus.
- Ability to work independently, anticipate needs, and solve problems proactively (i.e., action-oriented).
- High attention to detail.
- Experience in event and travel coordination is a plus.
- Positive attitude with a passion for creating an efficient, people-centered workplace and strong team culture.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationmeeting preparationpresentation managementreport managementbudget trackingevent planningdocument organizationmultitaskingproblem-solving
Soft Skills
organizational abilitiescommunication skillsprofessional presenceattention to detailindependenceaction-orientedpositive attitudeteam culture buildingstakeholder engagementtime optimization