Client Operations Assistant
Channel Factory
SFDC
Office Manager
Cellares
full-time
Posted on:
Location Type: Office
Location: South San Francisco • California • 🇺🇸 United States
Visit company websiteSalary
💰 $90,000 - $140,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage the day-to-day operations of the SF office, including facilities, equipment, maintenance, vendors, and inventory, and provide a welcoming and professional environment
- Track budget and spend for office operations
- Assist Facilities team with space and seating planning, including communal workspaces
- Collaborate with or lead planning and execution of site, team, or company-wide activities and events (scheduling, calendaring, meeting room setup, AV/teleconferencing, catering)
- Support internal activities/events and meetings (executive and large meetings, milestone celebrations, team-building, happy hours)
- Manage vendors and coordinate/execute restocking of snacks, drinks, and office supplies
- Manage incoming and outgoing courier and other packages or mail
- Demonstrate sound judgment to take effective action when direction isn't available
Requirements
- AA degree with at least 5 years of experience in an administrative role
- Excellent verbal and written communication skills
- Strong organization skills and ability to multitask
- Ability to think critically and make decisions independently
- Ability to hold confidential information at appropriate discretion
- Strong attention to detail
- Ability to problem solve with little direction or supervision
- Desire to be part of a rapidly evolving organization with compelling technology and mission
- Ability to pivot as needed and take on duties outside the normal scope of work
- Self-awareness, integrity, authenticity, and a growth mindset are a must
Benefits
- Competitive base salaries
- Highly subsidized Medical, Dental, and Vision Plans
- 401(k) Matching
- Free EV Charging
- Onsite lunches
- Stock options
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
budget trackingspace planningevent planningvendor managementinventory managementmeeting room setupAV/teleconferencingcatering coordinationcourier managementadministrative support
Soft skills
verbal communicationwritten communicationorganizationmultitaskingcritical thinkingdecision makingdiscretionattention to detailproblem solvingadaptability
Certifications
AA degree
