Catena

Executive Assistant – Operations Generalist

Catena

contract

Posted on:

Location Type: Remote

Location: Colombia

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About the role

  • Conduct research and coordinate travel arrangements, including personal and occasional client-related travel.
  • Manage personal logistics such as coordinating service providers, vendors, and household services.
  • Support relocation research including neighborhood analysis, travel planning, and logistics coordination.
  • Handle general life administration tasks such as product research, gift sourcing, and service recommendations.
  • Source contractors through freelance marketplaces such as Upwork and Fiverr.
  • Review applicants and prepare shortlists of qualified candidates.
  • Coordinate screening calls using scheduling tools.
  • Prepare structured evaluation summaries including candidate comparisons, pricing insights, and interview notes.
  • Coordinate operational tasks across multiple initiatives to ensure timely completion.
  • Track project progress and maintain visibility on timelines, deliverables, and responsibilities.
  • Support contractor onboarding by coordinating tool access and operational documentation.
  • Conduct light quality assurance reviews to ensure deliverables meet expectations.
  • Coordinate LinkedIn content planning, scheduling, and posting.
  • Maintain a structured content calendar and ensure consistent publication cadence.
  • Coordinate with external writers or creators supporting content production.
  • Support targeted outreach through LinkedIn connection requests aligned with defined audience profiles.
  • Maintain organized Google Drive file structures and documentation systems.
  • Perform operational cleanup tasks to improve workflow efficiency.
  • Support administrative processes that improve internal documentation and visibility.

Requirements

  • 3+ years of experience supporting a founder, executive, or small business operator in a fast-paced environment.
  • Demonstrated ability to manage social media strategically (content planning, execution, or growth initiatives), particularly on professional platforms such as LinkedIn.
  • Proven experience coordinating operational tasks, projects, or initiatives across multiple priorities.
  • Strong ownership mindset with a highly proactive and execution-oriented work style.
  • Excellent written and verbal English communication skills with the ability to provide consistent updates, progress reports, and clear documentation.
  • Experience sourcing, screening, or coordinating contractors or freelancers through online marketplaces or similar platforms.
  • Strong organizational and prioritization skills with the ability to independently manage multiple workstreams.
  • Ability to work independently with minimal supervision while consistently driving tasks forward to completion.
  • High reliability and accountability, with a track record of delivering consistent, high-quality work.
  • Nice-to-Haves (Preferred)
  • Experience working in startups, consulting firms, or small entrepreneurial teams.
  • Familiarity with freelance marketplaces such as Upwork or Fiverr.
  • Experience coordinating LinkedIn content or social media operations.
  • Exposure to operational workflow tools or task management systems.
  • Experience using AI tools to improve productivity and research efficiency.
Benefits
  • **Compensation Package**
  • - Competitive Salary: Based on experience and skills
  • - Remote Work: Fully remote — work from anywhere
  • - Generous PTO: In accordance with company policy
  • - Direct Mentorship: Access to global industry leaders
  • - Learning & Development: Continuous growth resources
  • - Global Networking: Work with international teams
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
social media managementcontent planningproject coordinationcontractor sourcingquality assurancelogistics coordinationresearchevaluation summariesadministrative processesworkflow efficiency
Soft Skills
organizational skillsprioritization skillscommunication skillsproactive mindsetindependent workreliabilityaccountabilityexecution-orientedattention to detailownership mindset