People Operations Coordinator
CareATC
full-time
Posted on:
Location Type: Office
Location: Tulsa • Oklahoma • United States
Visit company websiteExplore more
About the role
- Coordinate pre-employment activities, including background checks, drug screens, licensure verification, and onboarding documentation
- Manage I-9 documentation and employment paperwork with accuracy and timeliness
- Communicate proactively with candidates and internal stakeholders to ensure a smooth onboarding experience
- Support welcome activities, welcome kits, ID badge processing, and new hire communications
- Distribute new hire reports to key stakeholders
- Track and monitor clinical licenses, certifications, and registries (e.g., RN, LPN, BLS, ACLS)
- Perform primary source verification through state boards and registries
- Notify employees and leaders of upcoming expirations to prevent compliance gaps
- Maintain accurate, audit-ready digital compliance records
- Respond to employee questions and requests with professionalism and care
- Maintain physical and digital employee files in accordance with HIPAA and AAAHC standards
- Assist with employee engagement activities, internal communications, and wellness initiatives
- Provide general administrative and office support as needed
Requirements
- 3 years of experience in Human Resources, People Operations, or onboarding coordination (healthcare experience preferred)
- Experience working in an HRIS such as Workday (strongly preferred)
- Strong organizational skills with excellent attention to detail
- Professional written and verbal communication skills
- Ability to manage multiple priorities in a structured, deadline-driven environment
- Discretion and comfort handling confidential employee and clinical information
Benefits
- Comprehensive benefits package , including Medical, Dental, Vision, 401(k), Paid Time Off, Disability & Life Insurance, and a Wellness Program
- Clinic and medication services at low or no cost for employees and eligible dependents
- Access to telehealth primary care services at no or low cost for you and your dependents
- Weekday schedule with no nights, weekends, or holidays
- Stable, on-site role with strong cross-functional collaboration
- Mission-driven organization focused on long-term impact and compliance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
background checksdrug screenslicensure verificationI-9 documentationprimary source verificationcompliance records managementemployee engagement activitieswellness initiatives
Soft Skills
organizational skillsattention to detailprofessional communicationdiscretionability to manage multiple priorities
Certifications
RNLPNBLSACLS