Campaign for Tobacco-Free Kids

Administration

• In coordination with the Director and other Grants Administrator, manage the grants database system and intake of sub-grants reports and maintain accurate database records of grant schedules, amounts, site visits, reporting, and closeout information.
• Prepare and submit weekly payment requests to the Finance Department for review, approval, and timely disbursement to grantees.
• Coordinate monthly reporting compliance by issuing reminders to grantees for interim and final reports and updating records in Fluxx to reflect submission status.
• Manage the Grants inbox to ensure timely triage of grantee communications, appropriate routing to responsible Program Officers, and coordination of sub-grant payment processing.
• Manage and oversee global program grants rounds bi-annual, out-of-cycle, and rapid response request for proposals including management of grant proposal submissions, overseeing and updating website, ensuring deadlines are met, and coordinating with internal colleagues and external partners.
• Train staff members throughout Global Programs on the Fluxx database system.
• Work closely with the department members and Finance Department to ensure relevant sub-grant records are readily available during audit processes.
• In coordination with senior Department staff members, assist the Program and Financial Compliance Officers (PFCOs) with grants monitoring and reporting (monthly/quarterly/yearly).
• Ensure grants compliance with U.S. Government regulations, governing the transfer of U.S. funds abroad by reviewing necessary information forms and compliance checks.