Caedu

Procurement

• Provide and send manuals to suppliers via email, phone and WhatsApp to clarify doubts and guide required procedures.
• Register products, issue and receive purchase orders, and subsequently track them using the system-generated code. Extract and send orders to suppliers and confirm receipt via email to ensure the purchase is completed.
• Generate and validate label files in the system for sending to suppliers to ensure product identification in stores.
• Request samples from Quality Control via email, phone or WhatsApp for approval by the product and quality teams. Monitor, approve and follow up on samples in the Supplier Portal to release scheduling.
• Follow up on scheduled order deliveries via email, phone or WhatsApp to ensure on-time delivery. Control order and delivery status through follow-ups, cancel schedules when necessary and coordinate with the distribution center (DC) to complete the process.
• Maintain contact with suppliers to correct and modify orders/products in the system, and liaise with DCs to clarify delivery discrepancies via email, phone or WhatsApp.
• Monitor receipt of samples from suppliers and Quality Control for showroom organization and control. Inform suppliers daily of approved and rejected samples with comments via email, phone or WhatsApp to ensure timely delivery. Issue sample identification sheets using Excel files to identify and track product aging.
• Ensure completion of mega-line sheets and catalogs using spreadsheets for presentations.
• Assist the Style department in sorting samples for photos and catalogs.
• Complete campaign descriptions by gathering information such as sales, product, description and size range for the marketing team.
• Collect and return samples to suppliers after the campaign period, requesting pickup for cleaning and preparation of new samples.
• Organize physical folders for portfolios and receipts to control draft orders for delivery tracking. Assist the Product Manager as needed by issuing drafts required to secure purchases. Prepare drafts of received orders and separate them for audit control when requested. Discard drafts older than one year to maintain file cleanliness.
• Send pattern/modeling information to suppliers via email, phone or WhatsApp for sample approval. List donated sample items in spreadsheets for audit control.
• Assist stores by providing support and clarifying questions to help ensure successful sales.

Purchasing Assistant – Product

General

• Keep up to date with tax legislation and fiscal regulations at municipal, state and federal levels by researching official websites and consulting services, ensuring compliance with legal requirements.
• Assist in gathering data, information and documents requested by audits, aiming to ensure compliance with company guidelines.
• Issue tax invoices (Notas Fiscais) for movement of goods, assets and consumable items using internal systems, keeping processes compliant with legal requirements.
• Post fiscal documents in the ERP system using internal tools to keep tax bookkeeping aligned with tax regulations.
• Organize the department's physical and electronic files using the external file management system and by arranging documents in folders and directories on the company's network to facilitate control and retrieval of fiscal records.

Purchasing Assistant – Product

Tax Assistant