CACI International Inc

Technical Administrative Assistant

CACI International Inc

part-time

Posted on:

Origin:  • 🇺🇸 United States • Alabama, California, Massachusetts, Oregon, Pennsylvania, South Carolina, Virginia

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Salary

💰 $51,800 - $106,200 per year

Job Level

Mid-LevelSenior

About the role

  • Administrative Responsibilities: Provide general administrative assistance in shipyard office and on the vessel
  • Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
  • Arrange appointments, meetings, and prepare meeting spaces for use
  • Prepare and format presentations
  • Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
  • Scan documents, and correct scanned documents for modification and reuse
  • Prepare and distribute reports and compile data
  • Maintain consumable supply inventory and report low levels to the contractor
  • Coordinate and track administrative correspondence
  • Part Time on Call position - Full Time when on travel
  • Continental US sites include : Charleston, SC Vallejo, CA Norfolk, VA Mobile, AL Boston, MA Philadelphia, PA San Diego, CA Portland, OR
  • Technical Responsibilities: Maintain local SAMM network and train OMT on SAMM usage
  • Establish and maintain a point-of-contact list
  • Enter Condition Found Reports into SAMM and track the response by the MSCREP
  • Track status of Contract Change Orders (CCO) and update OMT on daily status
  • Develop and maintain spreadsheets for MSC OMT
  • Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
  • Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM
  • Review weekly status reports and SITREPS for accuracy against data in SAMM
  • Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
  • Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered
  • Deliver and pickup documents and materials within the shipyard wearing personal protective equipment

Requirements

  • Read and write in fluent English
  • Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
  • Ability to lift to 25-pound packages
  • Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook
  • Must be able to travel 100% of the duration of the task