Brimstone

Executive Assistant to CEO

Brimstone

full-time

Posted on:

Location Type: Hybrid

Location: Truckee • California • United States

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Salary

💰 $80,000 per year

About the role

  • Manage the CEO’s calendar, including scheduling meetings, travel, and events across multiple priorities and time zones
  • Prepare meeting agendas, briefing materials, and follow-up action items
  • Screen and prioritize communications including email, calls, and requests
  • Coordinate internal and external meetings with senior leaders, partners, and stakeholders
  • Track and help drive key projects and initiatives on behalf of the CEO
  • Ensure deadlines and deliverables are met by coordinating across teams
  • Organize documents, reports, and presentations needed for decision-making
  • Assist in preparing presentations, board materials, and executive reports
  • Arrange travel itineraries, accommodations, and logistics
  • Maintain organized systems for files, notes, and key information
  • Assist with planning company meetings, offsites, and events
  • Handle confidential information with discretion
  • Support personal administrative needs for the CEO (scheduling appointments, errands, etc.)
  • Coordinate and manage contractors

Requirements

  • 2–7+ years of experience as an Executive Assistant supporting senior executives or founders
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • Highly proactive with strong problem-solving abilities
  • Proficiency with productivity tools such as Microsoft Office, Asana, Slack, and calendar management tools
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
  • Professional development
  • Wellness programs
  • Company events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementproject trackingdocument organizationpresentation preparationmeeting coordinationtravel arrangementconfidential information handlingevent planningcommunication prioritizationdeadline management
Soft Skills
organizational skillstime managementwritten communicationverbal communicationproactive problem-solvingdiscretioninterpersonal skillsattention to detailmultitaskingcollaboration