Breakaway Music Festival

Office Coordinator – Executive Assistant

Breakaway Music Festival

full-time

Posted on:

Location Type: Hybrid

Location: Columbus • Ohio • United States

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Job Level

Junior

About the role

  • - Manage daily operations and organization of the Columbus office
  • - Maintain office supplies, equipment, kitchen, and inventory
  • - Distribute and route physical mail, scan and forward documents, and coordinate check deposits
  • - Maintain and manage employee office parking passes
  • - Issue office keys and assist with access for employees, visitors, and contractors
  • - Perform light daily tidying and coordinate cleaning services and maintenance vendors
  • - Coordinate office vendors, building management, and service providers
  • - Welcome and assist office visitors and guests
  • - Prepare meeting rooms and reset shared spaces after meetings
  • - Coordinate occasional catering, meals, and meeting materials
  • - Manage general office environment (workspace setup, TVs, music, and shared areas)
  • - Support employee onboarding logistics and workspace setup
  • - Maintain shared resources and internal documentation
  • - Assist with office improvements, furniture orders, and workspace projects
  • - Occasionally adjust in-office schedule to support meetings, guests, or office projects outside standard office days
  • - Provide day-to-day administrative support to the Co-Founder and in-office leadership team
  • - Manage calendars, scheduling, and meeting coordination
  • - Coordinate travel arrangements and maintain itineraries
  • - Serve as a point of contact for internal and external coordination related to leadership
  • - Prepare agendas, presentations, and meeting materials
  • - Track follow-ups and action items
  • - Screen and prioritize incoming requests and communications
  • - Assist with expense tracking, invoices, and administrative reporting
  • - Support logistics for leadership meetings and company initiatives
  • - Maintain confidential files, records, and documentation
  • - Assist with occasional administrative tasks and local errands for the Co-Founder as needed

Requirements

  • - 1–3+ years of experience in administrative support, operations coordination, or office management
  • - Located in or willing to relocate to Columbus, Ohio
  • - Experience supporting leadership or executives in a professional environment
  • - Strong organizational and time-management skills
  • - Ability to manage multiple priorities in a fast-paced environment
  • - Clear written and verbal communication skills
  • - High attention to detail and strong follow-through
  • - Comfortable handling confidential information
  • - Proactive problem-solver who takes initiative
  • - Experience coordinating travel logistics and scheduling
  • - Proficiency in Google Workspace and Microsoft Office
  • - Experience in entertainment, events, agency, or startup environments is a plus
  • - Positive attitude and team-first mindset
Benefits
  • - Flexible work environment
  • - Comprehensive medical, dental, and vision insurance
  • - 401(k) plan with employer matching
  • - Paid Vacation Plans
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportoperations coordinationoffice managementtravel logisticsschedulingexpense trackingmeeting coordinationdocument managementcalendar managementconfidential information handling
Soft Skills
organizational skillstime-management skillsclear communicationattention to detailproactive problem-solvinginitiativeteam-first mindsetability to manage multiple prioritiesfollow-throughpositive attitude