BHM Holdings

Procurement

• Coordinate procurement activities for client engagements and internal business operations.
• Liaise with client Procurement and Finance teams to facilitate vendor onboarding and project commencement.
• Prepare and submit procurement documentation required by clients, including quotations, invoices, Purchase Orders, tax documentation and vendor registration requirements.
• Ensure compliance with client procurement processes and documentation requirements.
• Coordinate the end-to-end Purchase Requisition (PR) and Purchase Order (PO) process.
• Ensure procurement requests are appropriately approved before commitments are made.
• Maintain complete procurement records and supporting documentation.
• Monitor procurement requests and ensure timely processing.
• Monitor outstanding invoices and client payment schedules.
• Follow up with clients to facilitate timely processing and settlement of invoices.
• Visit client offices where necessary to support invoice processing and payment collection.
• Build and maintain effective relationships with client Procurement, Finance and Accounts Payable teams.
• Maintain accurate records of payment follow-ups and outstanding receivables.
• Escalate delayed payments and commercial issues where appropriate.
• Source and maintain relationships with vendors and service providers supporting client campaigns and internal operations.
• Obtain competitive quotations and evaluate supplier proposals.
• Support vendor negotiations to achieve value for money while maintaining quality service delivery.
• Maintain an approved vendor database and monitor supplier performance.
• Work closely with the Finance team to ensure procurement activities align with approved budgets.
• Verify procurement documentation before payment processing.
• Coordinate invoice submissions and supporting documentation.
• Support procurement expenditure tracking and receivables reporting.
• Prepare procurement and commercial reports for management.
• Ensure procurement activities comply with BHM policies, financial controls and approval limits.
• Maintain accurate procurement records for audit purposes.
• Identify opportunities to improve procurement workflows, payment collection processes and commercial efficiency.
• Support continuous improvement of procurement systems and processes.

Procurement and Commercial Officer