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Early Years Administrative Assistant
Bethel Church
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $17 per hour
Job Level
Mid-LevelSenior
About the role
- Assist the Early Years Pastor to create a safe, empowering and presence-filled space for the Early Years team
- Communicate with Early Years staff and volunteers regarding shifts, time off, events, and questions
- Coordinate Early Years staff meetings and assist with Team Pastor meetings (preparation, notes, agendas, attendance)
- Create and revise Early Years staff schedules for weekly services and events and facilitate staff scheduling
- Oversee orderly operations of Early Years services and events, including College View Sunday morning services
- Process department credit card purchases and receipts and manage expense documentation
- Perform Early Years timesheet adjustments and handle time off requests
- Assist with onboarding, separation, and new hire orientations; collaborate on staff placements
- Manage Early Years database and Early Years Pastor’s email contacts; handle general Early Years email account management and responses
- Direct and assist tasks in the Early Years office: craft preparations, toy cleaning, inventory, and baby dedication preparations
Requirements
- 30hrs per week, Sunday-Thursday
- Creates and revises Early Years staff and schedules for weekly services and events
- Assists orderly operations of Early Years services and events, including overseeing College View Sunday morning services
- Processes department credit card purchases and receipts
- Performs Early Years timesheet adjustments and time off requests
- Assists with onboarding/separation of staff
- Maintains continual communication with Early Years staff regarding shifts, time off requests, events and answering questions
- General Early Years email account management and responses
- Assists with Early Years new hire orientations and collaborates with Early Years Pastor on staff placements
- Manages Early Years database and Early Years Pastor’s email contacts
- Assists with Team Pastor and Early Years Meetings, including preparation, taking notes, communicating possible business agendas, and taking staff attendance
- Directs and assists tasks in the general Early Years office space, including craft preparations, toy cleaning, inventory, and baby dedication preparations
- Written Communication
- Problem Solving/Takes Initiative
- Approachability
- Time Management
- Organizational Agility
- Strong Google Workspace Knowledge
- Believes and adheres to the beliefs and values of Bethel Church
- Able to pass background checks
- Passionate about training and equipping children as revivalists
- Prior experience working with children
- Professional communication skills
- Blend of administrative and pastoral skills
- Credentials and Experience
- Knowledge of Google Applications: Drive, Sheets, Docs, Forms, etc.
- Previous experience working with larger team environment
- Staff management experience
- Conflict Resolution Skills
- First Aid & CPR Training
