Best Friends Animal Society

Payroll

• Responsible for reconciliation of various payroll data entered into the Workday payroll system to ensure accurate and timely payroll processing.
• Review of time entered to ensure compliance with company policies.
• Supports the Senior Manager of Payroll in the operation, maintenance and management of all Workday payroll-related systems.
• Responsible for reviewing and updating state and local payroll taxes.
• Communicate with various levels of staff to ensure timely entry, submission and approval of timecards.

Payroll Administrator, Payroll Tax

Account Manager

• Demonstrate kindness and the Golden Rule in our everyday actions by practicing inclusion and respect for every person for the value they bring to the table. Be a role model for the spirit of authenticity, kindness and positive influence with each other, our visitors, and volunteers as well as to the animals every day.
• Coordinate and conduct shelter partner support activities including working directly with shelter staff on a day-to-day basis as needed on sustainable lifesaving programs in accordance with partnerships, MOUs or contracts, including participating in direct, hands-on lifesaving work.
• Lead and empower volunteers and volunteer teams in support of programs with the goal of utilizing volunteers to the greatest extent possible to expand Best Friends lifesaving capacity; deliver and lead superior customer service.
• Serve as a mission ambassador, representing Best Friends’ mission and vision within partner shelters; supporting training, mentoring; participate in developing resources for partner shelters on proven programs support their success in achieving no-kill; support the maintenance of statistics within targeted partners shelters.
• Develop comprehensive knowledge of Best Friends’ and community partner programs to best match individuals and organizations to opportunities to support lifesaving or deliver or receive services.
• Assist or oversee the creation of engaging content for social media platforms, to include creation and/or editing of written, video, and photo content. Work collaboratively with other departments and marketing teams to identify engagement opportunities with social media and PR to support lifesaving outcomes and programmatic needs at the center. Represent Best Friends in media relations when requested and ensure to maintain Best Friends’ voice across all communications.
• Assist other teams in providing basic care such as feeding, cleaning, walking, and medicating animals housed or transported within Best Friends’ vehicles, buildings, or facilities; follow all policies and local standard operating procedures when completing daily functions to ensure health and safety standards are upheld.
• Work collaboratively with and assist Best Friends’ team members in all areas of operations to develop, evolve, and implement efficient processes to achieve lifesaving goals; follow policies, procedures, and task lists, including accurate and timely communications, work completion, data entry, and recordkeeping.
• Responsible for maintaining a safe workplace, valuing, and modeling safe work practices, adhering to organizational safety practices and rules, and communicating about unsafe practices and conditions.

Shelter Partnerships Coordinator

Recruitment

• Lead, manage, and develop the talent acquisition team.
• Provide mentorship, guidance, and strategic direction while overseeing performance and fulfilling all supervisory responsibilities.
• Identify and implement strategic initiatives that strengthen and modernize the recruitment function, ensuring talent acquisition practices align with organizational priorities.
• Optimize the internal HCM system to reduce redundancy, streamline workflows, and enable a more targeted and effective approach to applicant flow management.
• Partner closely with organizational leaders, People & Culture partners, talent acquisition partners, and other key stakeholders to address workforce planning and position management.
• Develop and recommend effective sourcing strategies to attract the most qualified candidates, leveraging technology, social media, job boards, professional networks, and industry events.
• Ensure seamless, efficient, positive, and customer service-oriented experience for hiring managers and candidates throughout the recruitment lifecycle.
• Strengthen and promote Best Friends’ employer brand to attract high-performing, mission-aligned talent and reinforce the organization’s reputation as an employer of choice.
• Analyze talent acquisition data to identify trends, uncover opportunities, and make data-informed recommendations and decisions.
• Adjudicating background check results; familiarity of the FCRA requirements around adverse action notifications
• Ensure compliance with all federal, state, and local regulations impacting talent acquisition, job classification, and compensation practices.
• Maintain strict confidentiality when handling sensitive information.
• Perform other duties as assigned.

Director of Talent Acquisition

Learning and Development

• Assess training needs and craft learning strategies
• Design and deliver learning initiatives
• Partner with SMEs and manage vendors and assessments
• Build a robust Workday LMS
• Define success metrics and evaluate the effectiveness of learning initiatives

Payroll Administrator, Payroll Tax

Shelter Partnerships Coordinator

Director of Talent Acquisition

Senior Manager, Learning and Development