BASE life science

Payroll

• Supporting day-to-day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
• Preparing, validating, and coordinating monthly payroll input to ensure accurate and timely payroll processing.
• Assisting in resolving payroll-related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
• Supporting payroll reconciliations and the preparation of payroll-related journal entries.
• Maintaining accurate time, attendance, and absence data in collaboration with HR.
• Maintaining payroll documentation, procedures, and supporting documentation for audit and compliance purposes.
• Supporting month-end and year-end closing activities, including balance sheet reconciliations and the resolution of reconciling items.
• Assisting with Master Card (MC) and Accounts Payable (AP) reconciliations, as well as other finance reconciliation activities.
• Contributing to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
• Providing operational support to the Finance team on ad hoc tasks and cross-functional initiatives as required.

Payroll & Finance Operations Coordinator

Operations

• Own, drive, and maintain the demand management process for the study portfolio
• Coordinate demand review meetings and prepare supporting presentations and reporting
• Provide recommendations for inventory optimization and stock management activities
• Maintain monthly and weekly planning activities, including the creation and management of Jira tickets and production orders
• Support the end-to-end lifecycle management of applications and digital devices
• Coordinate operational activities related to device provisioning, deployment, maintenance, and retirement
• Support monthly cost reporting activities related to hardware, workforce, logistics, and shipment/return costs
• Consolidate data from multiple sources and support study-level cost allocation and chargeback processes
• Own and maintain operational workflows within Jira and supporting tools
• Develop and maintain spreadsheets, formulas, and macros to improve operational efficiency and scalability
• Create, maintain, and improve operational documentation and knowledge base content
• Support procurement and purchasing activities related to digital device operations and associated services
• Own the end-to-end device return process

Payroll & Finance Operations Coordinator

DBM Operations and Process Specialist