Payroll & Finance Operations Coordinator

BASE life science

Payroll & Finance Operations Coordinator ensuring efficient payroll and finance operations across international teams. Supporting various payroll-related and finance operational activities in a hybrid role based in Spain.

Posted 7/5/2026full-timeBarcelona • 🇪🇸 SpainJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Supporting day-to-day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
Preparing, validating, and coordinating monthly payroll input to ensure accurate and timely payroll processing.
Assisting in resolving payroll-related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
Supporting payroll reconciliations and the preparation of payroll-related journal entries.
Maintaining accurate time, attendance, and absence data in collaboration with HR.
Maintaining payroll documentation, procedures, and supporting documentation for audit and compliance purposes.
Supporting month-end and year-end closing activities, including balance sheet reconciliations and the resolution of reconciling items.
Assisting with Master Card (MC) and Accounts Payable (AP) reconciliations, as well as other finance reconciliation activities.
Contributing to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
Providing operational support to the Finance team on ad hoc tasks and cross-functional initiatives as required.

Requirements

What you’ll need

2–3 years of experience in payroll, finance operations, or a similar role.
A Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
A good understanding of payroll processes and basic accounting principles.
Experience working with external payroll providers; experience in an international or multi-country environment is an advantage.
Experience with month-end activities, reconciliations, or general finance operations is considered a plus.
Strong attention to detail with a structured and process-oriented mindset.
A proactive approach and eagerness to learn, with a continuous improvement mindset.
The ability to work independently while collaborating effectively within an international team.
Strong problem-solving skills and the ability to communicate clearly with different stakeholders.
The ability to work with deadlines while maintaining a high level of accuracy and quality.
Strong communication skills and a service-oriented mindset.
Fluency in English.

Benefits

Comp & perks

Support for health and wellbeing, covering physical, mental, and social needs.
Flexible ways of working, built on trust, autonomy, and balance.
Ongoing learning and professional development throughout your career.
A modern work setup, with the tools and equipment needed to do great work.
Recognition of performance and impact, linked to contribution and results.
The opportunity to work on challenges that make a meaningful difference for patients and healthcare systems worldwide.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Payroll ProcessingFinancial ReconciliationAccountingPayroll DocumentationMonth-End Closing ActivitiesData ValidationTime and Attendance ManagementJournal Entries PreparationMulti-Country PayrollFinance Operations

Soft Skills

Attention to DetailProblem-SolvingCommunication SkillsProactive ApproachService-Oriented Mindset

Certifications

Bachelor's Degree in AccountingBachelor's Degree in FinanceBachelor's Degree in Business Administration