Senior Administrative Business Partner
Baker Tilly US
full-time
Posted on:
Location Type: Hybrid
Location: Irvine • Arizona • California • United States
Visit company websiteExplore more
Salary
💰 $26 - $49 per hour
Job Level
About the role
- Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials.
- Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support.
- Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging.
- Assist with the production of client deliverables, including client reports.
- Managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
- Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
- Perform other duties as required and assigned.
Requirements
- High School Diploma required
- 5 to 8 years relevant experience required
- Advanced organizational and priority management skills including triaging requests and protecting executive time.
- Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
- High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
- Advanced proficiency in Microsoft Office Suite (especially Outlook & PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
- Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
- Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
- Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
- Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
- Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
- Strong judgment and situational awareness to determine when to escalate issues, reroute requests, or realign priorities.
- Able to work overtime as requested during peak seasons
Benefits
- Baker Tilly is an equal opportunity/affirmative action employer
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementitinerary coordinationexpense managementproject coordinationtask trackingdocument managementclient report productionlogistics managementschedulingconfidential information handling
Soft Skills
organizational skillspriority managementwritten communicationverbal communicationdiscretioninterpersonal skillsproblem-solvingjudgmentsituational awarenessexecutive presence
Certifications
High School Diploma